22 November 2000 Meeting Minutes
Present: T Keefe, H Freyhofer, JP Clark, E Wixson, B Crangle, D Kent, J Landry, B Fahey, D Moore, G Barry, P Campbell.
Bill Crangle welcomed the group to its first meeting. He then gave an overview of why changes are needed in the budgeting process at PSU. This committee will be a sister organization of the University Planning Committee, and there will be a direct link between the work of the two committees. This will provide better communication between the budget and planning process.
Value-Centered Budgeting: The “values” will come from the University Planning Committee. The Campus Budget Committee will hopefully evolve into a long-term campus budget planning group that will deal with issues such as ratio analysis, operating and capital reserves, and deferred maintenance.
The immediate goal is to write a plan for President Wharton that will explain what this committee is and what it hopes to accomplish. We must create our statements of vision, mission, values, and a workable timeline.
A joint meeting of this committee and the University Planning Committee was suggested.
Changes are needed to stop stifling the budget savings of departments (losing the money not spent by year-end discourages good saving practices).
How do we budget according to the Strategic Plan when the faculty hasn’t yet accepted that Plan?
Meeting Times: The Campus Budget Committee (CBC) decided to meet on the 2nd and 4th Mondays of the month at 3:30pm in Speare Room 124 (Bill Crangle’s conference room). Meetings that remain in 2000 are November 27 and December 11.
Bill reviewed the packet of info he mailed to committee members. Suggestions were made in each of the “intro”categories:
- Long-Term Goals:
Regarding “credibility” of planning process – “legitimize” might be a better word.
Campus might not know difference between “qualitative” and “quantitative”.
We never seem to “close the loops”.
- Short-Term Goals:
The committee must choose a chair. (probably not the Finance Director)
Bill needs help in finding common, effective ways to communicate budget to campus.
Independent website for CBC was suggested, showing everything in progress. This affirms that process is open and honest.
Finance Director should “make the rounds” of departments to get buy-in from faculty – meet with whole departments, not just chairs.
Develop awareness and accountability of results.
The president should be involved in CBC meetings.
Financial indicators: Any ideas for indicators should be sent to Bill to add to the worksheet.
The next CBC meeting is scheduled for Monday, November 27 at 3:30pm in Speare 124.