Campus Budget Committee

26 February 2002
7:30 – 8:35 am

Present: Crangle, Mathis, Barry, Ramsay, McCahan, Freyhofer, Fogleman, Wixson, Wilhelm, Huckins, Landry, Campbell and Hage. Excused: Fahey, Flack, Kent and Moore.

Academic Contribution Margin Analysis: Discussion about format and models centered on the key product of this exercise, which is the tracking of “change”. What have the trends shown over time? The data of each department’s cost per credit must be tracked easily and consistently, and any changes analyzed.

After more discussion of the model as presented by Ed Wixson, the committee agreed to adopt this model for tracking the contribution margins.

Student fees: These handouts (tab 16) concern the student fee increase for FY03, and include a history and background of PSU fees, a proposed fee letter to President Wharton, and a list of student organization requests and allocations for FY03. Questions followed regarding the future of the orientation fee after the discontinuance of IAC. The fees topic will be continued on the agenda for the next meeting. Please read the handouts beforehand.

On March 12 the CBC will meet jointly with the University Planning Committee beginning at 7:30am in HUB 119.

12 March 2002
7:30 – 8:50am

Present: Crangle, Wixson, Wilhelm, Flack, Kent, Moore, Rorke, Hage, Barry, McCahan, Campbell, Fogleman, Mathis, Fahey, Lindberg, Lessard, Jeffrey, Freyhofer, Ramsay, Landry, Huckins.

The minutes from the February 26^th meeting were reviewed and accepted as written.

Ed Wixson welcomed members of the University Planning Committee to the meeting. The CPC came to formally present the updated Strategic Plan and budget priorities to the CBC for action. Copies of the new plan and priorities were sent to all members of both committees prior to this meeting.

Following introductions, Barbara McCahan, Chair of the CPC, explained the format of the updated plan and gave some background on its development.

Bill Crangle explained the other handouts; the President’s report to the CPC concerning strategic priorities, and the recommendations from the CPC regarding those priorities. Each VP incorporated the individual plans of their departments into a division plan, which was then presented to Dr. Wharton, who then compiled that information into his summary and list of priorities.

Dick Hage underlined the importance of seeing—and understanding—the big picture. The CBC has a responsibility to understand the priorities within the plan and to match the available resources to them.

Lengthy discussion followed on with whom the ultimate decisions rest. Who should judge what is important? Many of the priorities presented today cannot be funded without something else making way for them.

It was agreed that the work of the Curriculum Committee should be closely aligned with the strategic plan.

The CPC members adjourned at 8:35.

Other CBC Business:

Handouts:

• Updated binder index
• Third Quarter budget update (tab 9)
• 4-year budget model (tab 14)
• budget change recommendations for FY03 (tab 14)
• Enrollment/Tuition Income  – Base for FY03 (tab 4)

Only two meetings remain before the CBC will be required to recommend a budget plan to the President.

The meeting was adjourned at 8:50am.

Respectfully submitted,
Nancy Pettengill, Scribe

26 March 2002
7:30 – 8:50am

Present: Hage, Mathis, Fahey, Landry, Campbell, Moore, Kent, Wixson, Huckins, McCahan, Freyhofer, Fogleman. Excused: Crangle. Absent: Ramsay, Barry, Wilhelm, Flack.

The minutes from 3/12/02 were approved as written.

Discussion on the latest draft of Budget Change Recommendations included:

- Reducing lecturer budget by increasing full-time faculty productivity.

- Much discussion on faculty productivity in general.

- Suggested that budget cutting goals can be achieved only by developing a process, as opposed to year-by-year decision-making.

- Suggested that the Curriculum Committee should have the departments evaluate the value of each of their programs.

- There was a short debate over differential tuition as a source of needed revenue – not a popular method.

David Kent suggested that Bill Crangle develop a three-year model of the Budget Change Recommendations sheet with listed intents of each goal (i.e., force curricular reform, reduce deferred maintenance, etc). Notes may be needed for certain lines to explain what is intended to occur.

The “Committee Votes” column on the President’s list of priorities was identified as the number of votes gained during a prioritization session of the University Planning Committee. It was done merely to illustrate which items the CPC members felt should be dealt with first.

Please come to the April 9 meeting prepared to make decisions on budget recommendations to Dr. Wharton.

9 April 2002
7:30 – 8:52am

Present: Huckins, Moore, Landry, Fahey, Kent, Campbell, Wixson, Crangle, Ramsay, McCahan, Freyhofer, Fogleman, Hage. Guest: Frank Cocchiarella. Excused: Barry, Wilhelm. Absent: Flack.

In the main topic of the meeting, Bill Crangle led a lengthy discussion of his revised budget change recommendations worksheet along with worksheets from Ed Wixson and David Kent. Each outlined their ideas and then the topic was opened for discussion.

Some of the ideas put forth for saving money:

-         Increase the efficiency of existing OS positions as opposed to adding more OS or hourly workers who will always want to be benefited OS.

-         Qualified PAs and PATs should have teaching at least one course as part of their job description.

-         Propose a productivity model now even if it cannot be funded at this time so that the drive is there to start moving on faculty incentives.

-         Reduce number of choices of upper level courses or offer them less frequently. (curricular reform).

-         Increase cost savings through improved purchasing practices.

Bill Crangle will draft a proposal letter to Dr. Wharton prior to the next meeting. Bill pointed out that most of the discussion has so far concentrated on academic areas with little emphasis on administrative issues. The April 23rd CBC meeting will be spent revising Bill’s letter and finalizing recommendations to the President.

The CBC Executive Committee will meet before the next meeting. If the recommendations are not finalized by the April 23 meeting, Ed may call another CBC meeting for April’s fifth Tuesday morning.

23 April 2002
7:30 – 9:00a.m.

Present: Fahey, Moore, Hage, Landry, Campbell, Mathis, Freyhofer, Ramsay, Crangle, Wixson, McCahan, Kent, Barry, Huckins. Excused: Fogleman, Wilhelm. Absent: Flack.

The minutes of the March 26 and April 9 meetings were accepted as written.

The Faculty Budget and Resource Committee met last Tuesday to redraft a portion of the recommendation letter to the president. Those changes were reflected in the draft sent by Bill Crangle to the CBC via email on 4/22. The appropriate committees must be approached after final approval of the president (or he will charge them) to begin working on the recommendations listed.

The draft was then reviewed line by line. Most of the discussion centered on the curricular issues of item #1.

Bill Crangle will reformat the budget change recommendation sheet to show the allocations in each year.

Bill Crangle will incorporate the discussed changes into the draft and distribute campus-wide for comment. An extra meeting will be held on Tuesday, April 30 at 7:30am in HUB 119 to approve those changes and finalize the recommendations to the president.

Adjourned at 9 a.m.

Respectfully submitted,
Nancy Pettengill, Scribe

30 April 2002
7:30 – 8:50am

Present: Kent, Moore, Landry, Fahey, Mathis, McCahan, Barry, Hage, Fogleman, Freyhofer, Ramsay, Crangle, Wixson. Excused: Huckins, Campbell, Wilhelm. Absent: Flack.

The minutes of the April 23^rd meeting were approved as written.

The committee unanimously voted to approve the budget recommendation draft with a few modifications.

A recommendation was made that the chairs of the CPC and the CBC attend a department chair meeting to discuss the details of the planning/budget process.

It was reported that today we have 25% more classes than in 1990 while producing10% fewer credits.

It was suggested that a fall meeting of the Curriculum Committee, the CPC, and the CBC be held for an in-depth discussion of the issues surrounding capacity.

The committee meeting time was brought up again. A suggestion was made to begin the meeting at 8:00 instead of 7:30, and end it a little after 9 due to some not being able to arrive before 8am. Cabinet members in attendance thought that might be a workable solution.

Ed Wixson will call the first CBC meeting of the CBC next fall, when a chair will be elected. Any new representative names should be forwarded to Bill Crangle as soon as they are known.

The committee adjourned for the year at 8:49.

Respectfully submitted,
Nancy Pettengill, Scribe

10 September 2002
8:00-9:00am

Present: Wixson, Huckins, Kent, Fahey, Landry, Hage, Campbell, Levy, Mathis, Ramsay, Cantor, Moore. Excused: Barry, Crangle.

Ed Wixson was nominated to continue as chair. The vote was unanimous and he accepted.

The Executive Committee consists of Bill Crangle, the CBC Chair and one non-faculty member. Heather was nominated and agreed to continue in that position for a second year.

Assessment survey results:

-         PATs and OS are concerned that their welfare committees were left out of the Joint Committee process.

-         Opinion was expressed that not all sources of information available at the joint committee meeting were listened to or heard.

-         Decision was made to invite the OS and PAT Welfare Committees to the joint sessions on 10/29 and 12/17.

-         Much discussion followed on making change happen and insisting on good process towards a cultural shift. Must insist on follow-up and adherence to Joint Committee measures A through I.

Nick suggested a one-page encapsulation of what value-centered budgeting is, and what we’re trying to accomplish with it. He is concerned that too many people don’t follow the discussion or don’t have an appreciation for the process. It hasn’t sunk into people yet that their contribution will be directly related to future budget resources. The Executive Committee will look into this.

A suggestion was made to give everyone present at the Joint Committee meetings a list of invitees along with the committees they represent. An agenda for specific discussion topics should be sent out ahead of time, and thought put into how to get the group talking, and who will take the lead on what issues. The Executive Committee will work on this. It was suggested that the president (or VP) charge these committees with coming to a consensus on some results. The president should perhaps be directing all of the committees to do their work and report back to the next joint meeting. The curriculum committee, in particular, needs to take a proactive, rather than reactive, position.

The next CBC meeting is Tuesday, September 24 at 8am in HUB 119. The agenda will include the results of the FY02 budget. The Faculty Budget and Resource Committee will meet on opposite Tuesdays, and will formulate a charge to the faculty.

24 September 2002
8-9:20am

Present: Wixson, Huckins, Kent, Fahey, Landry, Hage, Crangle Levy, Mathis, Ramsay, Cantor, Moore, Barry. Absent: Campbell, Freyhofer, two student reps.

Approved the minutes of the September 10th meeting.

We clarified that the purpose of the joint meetings is to discuss paragraph 1A through I which are all academic matters. That is why the Faculty Welfare Committee was asked to attend in its entirety. Based on this we agreed on two directions:

• A representative of the PAT and OS welfare committees will be invited to the remaining joint meetings – Nancy P will handle these arrangements.
• The CBC and CPC will invite the PAT and OS welfare committees to a separate meeting if they wish one to discuss issues pertinent to those groups.

It was agreed that an agenda would be drafted prior to the next Joint Committee meeting and distributed. A detailed list of individuals and the committees they represent will be shared prior to the meeting.

Bill Crangle handed out a review of operations for FY2002 and reviewed the details of last year’s operations.

Bill handed out a budget update report for FY 2003. A few issues were reviewed and discussed.

Bill handed out a USNH Request for Committee Action form that provided details of the FY 2004 and 2005 budgets which were approved for presentation to the Governor’s office.

The next CBC meeting is Tuesday, October 8 at 8am in HUB 119.

8 October 2002
8:00-9:20am

Present: Kent, Fahey, Landry, Levy, P Campbell, Mathis, Barry, Sparks, Huckins, Ramsay, Wixson, Crangle, Moore. Absent: Cantor.

The minutes from the September 24^th meeting were approved as written.

Bill Crangle discussed the first quarter budget report that he sent to all members in the mail. He went over some of the reports, i.e., the number of triple rooms in use this fall (occupancy history) and an upcoming discussion on strategies for Admissions to stay at our target goal of 3700 students. Dining has more students on the meal plan than live on campus, and is up 6%. Bill credits some of that increase to the new facility.

Ginny spoke on service, which is divided into three parts;

• Contribution – an academic department’s measured cost per credit.
• Overall service – Signature programs, funding initiatives, retention strategy development, accreditation efforts, outreach efforts.
• Institutional Imperative – Departments willing to look at their programs in the interest of institutional good, analyze them and make appropriate changes.

A strategic goal might be to identify more “signature” programs that would help to stimulate thinking in that direction. Signature programs require a departmental commitment to staffing and seeking funding from external sources.

Bill warned of a large wave of faculty turnover expected during the next ten years as Ginny was saying that heavy faculty turnover in a department provides a good time for assessment and change.

The Joint Committee agenda – Nine initiatives have been boiled down to six by the FBRC. The intent is to break the 10/29 session into topic discussion groups. These smaller groups should also meet after 10/29 and will present their findings at the following joint committee meeting on 12/17. All material will then go to the CBC for inclusion in next year’s agenda. Much discussion took place concerning the six initiatives; enough so that the FBRC will discuss the agenda format further at their meeting next Tuesday. Another version will be ready for final discussion at the next CBC meeting.

The next CBC meeting is Tuesday, October 22 at 8am in HUB 119.

22 October 2002

Present: Huckins, Wixson, Crangle, Moore, Bernier, Levy, Fahey, Landry, Kent, Mathis, Sparks, Hage, Ramsay, Barry, Campbell, Cantor.

The minutes were accepted as written.

Agenda for October 29 joint meeting: A discussion on transfer credits was begun that should be continued on the 29^th. It will be the CBC members’ responsibility to make sure all five questions are addressed by their group. Ed will also add a line about that to the bottom of the agenda. The format and order of the agenda notice was discussed and several changes were suggested.

Ed will make suggested and a few editorial changes to the joint committee agenda and it will be emailed out with the groups list attached.

Enrollment: Bill Crangle discussed his enrollment projection memo and spreadsheets. This topic will be discussed at today’s Cabinet meeting. Bill explained his model based on fall headcount by grade. Admissions needs a goal for their work this year. Based on the model, we will hit 3780 students, which is above our target enrollment. Pat Cantor pointed out that looking at capacity with an institutional eye is very different from the departmental perspective. We also discussed the economy’s impact on projected enrollments. We will create more problems with retention by overloading our campus if we must resort to the use of off-campus housing to accommodate them.

Please remember the Joint Committee Meeting on Tuesday, October 29 at 8am in the Heritage Commons. The next regular CBC meeting is Tuesday, November 12 at 8am in HUB 119.