2003 Archives

February 18, 2003

April 12th, 2011 by JJ

18 February 2003
8:00-9:20am

Present: Wixson, Wharton, Kent, Fahey, Landry, Sparks, Hage, Mathis, Moore, Cantor, Crangle, Barry, Campbell. Excused: Bernier, Ramsay. Absent: Huckins, Freyhofer, Quigley, Levy. Guest: Cofran.

Dr. Wharton began by talking about the Governor’s budget proposal, which is 11% short of the budget submitted. That really means 5% less than what we now have, which would amount to $550,000. The USNH will take its request to the legislature. The challenge is to first advocate to the legislature for the budget. Secondly, plans must be made to deal with a budget shortfall. It is doubtful that the USNH can get the full 6% increase it requested, but these efforts could get the System more than what the Governor proposed. In the meantime, the CBC must work on a contingency budget planning process. It is important to keep four core values in mind:

1. Program quality
2. Recruitment and retention of quality faculty and staff
3. Maintaining student opportunities
4. Maintaining and increasing partnership/outreach activities

There is interest in the legislature not to see large tuition increases. There is some understanding of the linkage between tuition and state appropriation, and of keeping the current compact going. Tuition is a large variable in our process. Our trustees are also interested in not raising tuition significantly. However, if tuition is not raised by any amount after a budget cut, the perception will be that the requested increase was not needed in the first place.

According to VP Hage, PSU’s out-of-state “cost of education” is pushing $20,000 per year. Reaching that number will be, psychologically speaking, “huge”.

Bill discussed his FY04 budget prep spreadsheets. The proposed bottom line of $471,000 was to be used to fund some of last year’s initiatives. “Then,” said VP Crangle, “we got a new governor.”

The CBC’s assignment for this week is to come up with a series of numbers in column two of the spreadsheet that will get us to a balanced budget. Please send VP Crangle your thoughts on how to stay within the budget without raising tuition. For next Tuesday’s meeting Bill will draft several models from your ideas. The Cabinet will likewise be working on priorities.

The preliminary headcount for R+28 shows our numbers for FY02-03 as higher than budgeted. Admissions is approximately 200 applications above last year at this time; a 14% increase. Admits are lagging behind due to the new Banner system and staff turnover. We are denying a higher percentage, which will result in better quality. Financial Aid’s go-live is going well. Applications to the Criminal Justice program have increased by four times. The Academic Standards Committee voted to accept the transfer of all courses from any accredited institution regardless of whether PSU offers those courses. That issue now goes to the Executive Council.

The FBRC recently sent new curriculum parameters supporting “15 credit hours of free electives” in all undergrad bachelors’ programs to the Faculty Welfare, Curriculum, and the University Planning Committees, and the Council of Chairs.

The next CBC meeting is next Tuesday, February 25 at 8am in HUB 119.

February 25, 2003

April 12th, 2011 by JJ

25 February 2003
8:00-9:20am

Present: Ramsay, Kent, Fahey, Wharton, Hage, Levy, Sparks, Campbell, Mathis, Bernier, Moore, Crangle, Wixson. Excused: Landry, Huckins, Barry. Absent: Cantor, Quigley.

The February 18th minutes were approved as written.

Bill reviewed a spreadsheet package that reviewed the summary budget model of FY03 and presented four budget models for beginning to cope with the reduced level of state appropriation proposed by Governor Benson ($1.2 million for FY04).

There followed a lengthy discussion regarding options for where we can go for either tuition income or necessary budget cuts. Suggestions were made such as deferring deferred maintenance even longer, deferring raises or attracting more students through faculty initiatives like the 15 free elective credit proposal, accepting transfer courses from other accredited institutions and a reformed gen ed program. The political climate and the Trustees will take much of the decision-making on tuition and/or salary raises out of our hands anyway, so we’re left with finding ways to either cut budgets or generate more funds.

Bill will go to the student government on March 9th. The next CBC discussion will focus on student fees, room and board. Homework for next Tuesday’s meeting is to think of where else in this institution we can look for areas in which to reduce expenses. It is important to find structural reductions, i.e., ones which remain reduced in fiscal years beyond FY04.

The next CBC meeting is scheduled for Tuesday, March 4 at 8am in HUB 119.

March 4, 2003

April 12th, 2011 by JJ

4 March 2003
8:00-9:20am

Present: Fahey, Sparks, Mathis, Ramsay, Crangle, Wixson, Moore, Huckins, Hage, Kent, Landry, Campbell, Cantor, Levy. Absent: Bernier, Quigley, Barry.

Bill Crangle began with a discussion of the student fee schedule. He will take the reports he shared at this meeting to the Student Senate meeting on March 9 for their approval. He reviewed a spreadsheet showing housing, dining and fees across the System. A correction: the student activities figure under PSU in FY04 should be $310 and the percentage increase 4.1%. The collection of fees from Continuing Education students was questioned, which they must pay on top of the per-credit charge for the course. The fees may be a deterrent to our push to build up the CE and evening divisions,. Bill explained the requested increases in the fee structure. The overall increase is 5.1%.

Bill shared a list of all E&G fund accounts to show where and how much is being spent. Some questions brought forth discussion on the importance of keeping in touch with student opinion as to what they value most. Athletics, recreational sports and student organizations are highly valued by them and are important in recruiting students to our campus, but what about the balance between them? In light of current interest in personal fitness, would students rather have a good recreational sports program or organized athletics?

The focus of the next CBC meeting, next Tuesday, March 11, will be a closer look at detailed budgets.

March 11,2003

April 12th, 2011 by JJ

11 March 2003
8:00-9:30am

Present: Kent, Huckins, Fahey, Landry, Bernier, Moore, Sparks, Mathis, Crangle, Hage, Levy, Campbell. Excused: Ramsay. Absent: Barry, Quigley, Cantor.

The minutes of February 25 and March 4 were approved as written.

The agenda began with Bill Crangle’s list of discussion items, although the topic of average class size was deferred until VP Barry can participate. Pat Campbell’s listing of part-time faculty by department was examined. This report also reflects which departments appear to be taking class size advice and which are not. VP Barry needs support in pushing the agenda of appropriate class size. The confusion in counting courses was mentioned. Courses are set up so many different ways that a uniform method of counting is impossible. Nick Mathis offered that we are teaching more courses to fewer students than we were a few years ago. The Faculty Budget and Resource Committee (FBRC) will look into this further.

UNH has announced they will outsource all custodial and maintenance services. The changeover will take place over time and through attrition. Bill said these plans sometimes save money but do it by taking benefits away from lower-paid employees in those jobs. David Kent pointed out the inequality of our still-high use of non-benefited adjunct faculty. A recommendation made last year was to make better use of full-time faculty and less of adjuncts.

The issue of centralized copying services was raised as a possible way to save money. Richard Sparks asked if we could get information from Keene on how they manage their copying (they have an in-house copying service and otherwise have only 14 copiers on campus opposed to 80 at PSU). Bill Crangle will request that info. The CBC will also look at travel and meal expenses at the next meeting.

Bill Crangle met with the student government on March 9. The Student Senate unanimously supported the budget and all proposed student fee increases.

When asked if the budget and savings recommendations of the CBC would hold any weight with the Trustees, Bill Crangle answered yes.

Discussion followed on salary issues of incoming faculty and our ability to attract quality people. Nick reiterated that we should perhaps shift more money to the big, popular programs, taking it from smaller, under-attended programs that graduate few students. We have not yet decided what we want to be; we are trying to do too much. Hard decisions are needed on what we want to support and where we can trim. Bill will forward that issue to the FBRC.

The next CBC meeting is Tuesday, March 25 at 8am in HUB 119.

March 25, 2003

April 12th, 2011 by JJ

25 March 2003
8:00-9:20am

Present: Fahey, Huckins, Landry, Campbell, Moore, Barry, Hage, Mathis, Bernier, Levy, Kent, Wixson, Crangle, Sparks, Cantor. Excused: Ramsay. Absent: Quigley.

The minutes of the March 11 meeting were approved as written.

The committee reviewed a letter to the CBC from President Wharton regarding budget adjustment categories. The gist of the letter could be summed up in one sentence from the fourth paragraph; “I would ask that you support the following critical changes that must take place so that we can continue our efforts to provide a quality education to our students and have a balanced budget.”

VP Hage outlined the status of admissions in response to the revenue enhancement category in Dr. Wharton’s letter. Both yield and attrition rates are higher for out-of-state students than for in-state. We now have enough of a pool to make our admissions goal, but we must be mindful not to lower standards in order to accept more out-of-state students.

Discussion ensued on the establishment of part-time faculty department budgets beginning in spring 04, along with reducing the number of courses and increasing class size. Support of these measures by the CBC would give VP Barry and the other PAs the needed support of an elected committee. When it was suggested that the start date be fall 03 instead of spring 04, VP Barry defended the later date as being the earliest that academic departmental strategies can be changed. Some difficulty lies in the revolving administration of the academic departments.

Kent commented that the letter seemed to be aimed mostly at the academic departments. VP Barry pointed out several paragraphs that referred to administrative efforts, and stood strong in her assertion that one of our major problems has been and continues to be the mismanagement of some academic programs.

Recommendations were made for changes in the language, order and presentation of the document. The presentation of these issues is important. Goals should be considered as campus wide, not primarily either academic or administrative. Crangle and Barry will redraft the letter before the next meeting. The letter will also be taken to the next University Planning Committee meeting. Kent asked Crangle to create a couple of charts to further illustrate the changes thus far.

Crangle distributed discussion points and outlined the goals of the committee for the remainder of this academic year.

A community, campus-wide budget meeting is planned for 3:35pm on Wednesday, April 30 in the Heritage Commons. The CBC will probably plan to meet at 8am in HUB 119 on April 29 to discuss the agenda for that event.

The next CBC meeting is scheduled for Tuesday, April 8 at 8am in HUB 119.

April 8, 2003

April 12th, 2011 by JJ

8 April 2003
8:00-9:20am

Present: Wixson, Sparks, Huckins, Fahey, Landry, Kent, Moore, Levy, Bernier, Hage, Mathis, Ramsay, Barry, Campbell, Crangle. Excused: Cantor. Absent: Quigley.

The minutes from March 25th were accepted as written.

Bill Crangle’s third quarter budget update was approved and will be sent to the campus.

The budget challenges letter handout is a rewrite of the CBC letter from Dr. Wharton that was discussed at the last meeting. More discussion ensued on the format of the listing of budget items. Crangle will make the suggested changes and submit them to Dr. Wharton.

The committee talked a little about the April 30th campus-wide budget meeting to be held in Heritage Commons. The president’s budget challenges letter will be the basis for the group discussion. An invitation to all department chairs was suggested. There will be more about this at the April 22 CBC meeting.

The graphed information requested by David Kent was presented by Bill Crangle. Suggestions were made on format. There was heavy discussion on the information in the charts with some intense feelings being shared on issues of presentation and interpretation.

A budget model from Ed Wixson was distributed as Model G and discussed briefly.

The next CBC meeting is on Tuesday, April 22 at 8am in HUB 119.

September 9, 2003

April 12th, 2011 by JJ

9 September 2003

Tinnell, Staples, Landry, Bernier, Hage, Mathis, Thurston, Sparks, Davis, JPClark, Moore, Crangle.

Bill Crangle explained the membership structure of the committee to new members.

Dan Moore was elected CBC chair.

This year’s CBC Executive Committee will be Bill Crangle, Dan Moore, and John P. Clark.

2004 Goals and Objectives Matrix: (sent to members in email prior to meeting) Bill Crangle briefly discussed the original long-range goals. Questions were taken, one of which underlined the need for finalization of the new official list of comparator institutions. Nick mentioned that the draft list of comparators is much smaller than the original, which will allow for more effective study of similar schools.

Bill explained that the University Planning Committee is responsible for setting the strategic direction for the university. The Campus Budget Committee’s job is to fund those directions.

Other questions sparked a mini-discussion on faculty salary issues. That topic is scheduled to be addressed later in the fall

Policy development may be added to discussion topics scheduled for the spring (April-May), along with a much needed long-term financial plan.

The ongoing NEASC accreditation could drive a few changes in the Strategic Plan, especially in the area of assessment, which could, in turn, affect the work of the CBC.

Please review the Work Plan for 2004 and email Dan Moore or Bill Crangle with any changes or additions that you feel are needed.

Bill reported that the 2003 budget ended in the black. Discussion on that is planned for the next meeting.

Bill offered an orientation meeting for the new members. Nancy Pettengill will contact them to set up a session.

The meeting time will remain on second and fourth Tuesdays from 8-9:30am. Location will be confirmed asap. The Faculty Resource and Budget Committee (FBRC) will meet at this time next Tuesday to plan their meeting schedule.

Several significant issues stand out for the FY 2004 budget. The mix of in-state and out-of-state students has swung more towards in-state, which means less tuition dollars. The legislature finally came to an agreement on the budget on September 4th. It is basically the same budget proposed back in June, in which in-state tuition will remain at a 6.7% increase. Benefits continue to be a problem causing a six million dollar USNH deficit. That fund must be brought back into the black with a built-up reserve. Finally, $200,000 will be restored to our R&R (repair and replacement) account.

The next CBC meeting is Tuesday, September 23 at 8am. Location will be announced.

September 23, 2003

April 12th, 2011 by JJ

23 September 2003

Present: Staples, Fahey, Landry, Tinnell, Thurston, Mathis, Driscoll, JPClark, Sparks, Crangle, Moore, Davis.

The minutes were accepted as written and received via email.

The FBRC (Faculty Budget and Resource Committee) is in its organizational stages, and working on a meeting schedule.

A member of the committee asked for assessment of what the committee has done since its inception and the effects of those activities/recommendations.

Bill Crangle presented an explanation of the handouts, beginning with the general fund. The energy line raised questions about what is being done about energy conservation on campus. The Environmental Committee co-chairs could come to a CBC meeting to discuss the issues. Also, “sustainability” may become next year’s academic theme, allowing the entire campus a chance to become involved in conservation. The bottom line for FY03 was a $214,000 surplus. We also did not have to use any reserves.

Issues raised from other handouts:

The tuition income chart is the forecasting method for determining enrollment projections.

Bill reviewed the auxiliary funds (operations that pay for themselves).

The issue of students (parents) buying Plymouth homes and then sharing them with other students has become a major problem in the neighborhoods. The master plan will address the issue of more on-campus housing for upperclassmen.

There are 200 more students on the dining plan than last year, even though we have only 40 more actual students.

COMNET is the combination of Telecom, RESNET, Cable TV and the Computer Store. Administrative telecom costs have been increased due to the loss of revenue from long-distance income from students. Telecom is pushing sales of cellular phones and service through a company that gives Telecom a cut from all sales to students.

Reserves should, at minimum, grow at the same rate of inflation as our budget (in a perfect world).

The balance sheet shows almost a two million dollar increase in cash over last year, or a 15% increase. This is good.

The next CBC meeting is Tuesday, October 14 at 8am in the Student Senate Room (HUB 119).

October 14, 2003

April 12th, 2011 by JJ

14 October 2003

Present: Tinnell, Staples, Thurston, Fahey, Driscoll, Mathis, Maynard, Hage, JPClark, Sparks, Davis, Moore, Crangle, Excused: Landry, Bernier, Barry.

The committee welcomed Kurt Shroeder, who used this meeting to discuss the work of a committee charged with the development of a new set of comparator institutions. He outlined the extensive formulas and criteria that went into cutting over 9000 schools down to the list of 80 public institutions that are most compatible to Plymouth. From there the committee removed 31 schools that least matched PSU. Applying further criteria narrowed the list to a closely comparable 14 that will comprise our new comparator list. Four schools from the old list of about 30 remain on the new list.

The agenda for the next meeting will include further discussion by Nick Mathis on comparators. Roger Tinnell also offered to participate in a smaller group to look at assessment, which was also tabled until the next meeting.

The next CBC meeting is Tuesday, October 28 at 8am in the Student Senate Room (HUB 119).

October 28, 2003

April 12th, 2011 by JJ

28 October 2003

Present:  Thurston, Fahey, Driscoll, Mathis, Maynard, Hage, JPClark, Sparks, Moore, Rousseau, Landry, Bernier, Barry, Crangle. Absent: Davis, Tinnell, Staples.

The minutes of the September 9th and 23rd meetings were approved as written.

Nick talked about the US News survey comparison worksheet of America’s best colleges. Some key points:

  • We are accepting a high percentage of applicants, yet only 35% of those accepted students actually come to PSU.
  • Retention rates have been climbing into the low-mid 70’s from an all-time low of around 62%.
  • The graduation rate is slightly above average for a 4-year public institution.

How do we use data like this? Discussion followed of how to use the data to best support the students we choose to accept – what students do we want to attract, what programs should we offer them and what programs should we no longer support? Info from the National Survey of Student Engagement is helpful. Nick suggested doing a case study of a school very similar to ours – Longwood University in Southern Virginia with a 62% grad rate. Ginny offered that we need to do more to support our second and third year students, not just concentrate on the first-years, to improve our graduation rate. There is also the constant challenge of our student mix.

Ginny asked for an endorsement from the CBC of the comparator list. Following that, it will go to various committees for their approval, and eventually to the president to take to the Board of Trustees. The committee unanimously agreed to endorse the list.

On the agenda for next time: Nick will present some “easily readable” numbers.

The next CBC meeting is Tuesday, November 25 at 8am in the Student Senate Room (HUB 119).

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