4.2.1 "Technological resources" shall include, but not be limited to, telephones, voice mail applications, desktop computers, computer networks and electronic mail applications.

4.2.2 "Institutional technological resources" means those technological resources owned or operated by the University System or one of its component institutions.

4.2.3 "Non-institutional technological resources" means those technological resources that are neither owned nor operated by the University System or one of its component institutions.

4.4.1 Establish standards of conduct which users are expected to meet, including the extent to which technological resources may be used for non-institutional purposes;

4.4.2 Notify users of privacy and security issues related to their use of the institutions technological resources;

4.4.3 Provide (an) effective mechanisms) to inform users of the relevant institutional policies and train them in the proper use of technological resources;

4.4.4 Establish a policy on the retention, archiving, and deletion of information resident on technological resources owned or operated by the institution;

4.4.5 Establish a process whereby appropriate institutional officials may access, copy, and/or delete information resident in any technological resource owned or operated by the institution, such process to permit said actions only when justified by legitimate institutional interests;

4.4.6 Establish appropriate security mechanisms to protect the information resident in any technological resource against unauthorized access;

4.4.7 Establish a mechanism for receiving reports of violations of the institutional policies on the access to and use of technological resources and for appropriately responding to such reports.

4.5.1 The University System and its component institutions shall retain ownership over the records resident on the technological resources covered by this policy. In the case of faculty, staff, or administrators using non-institutional technological resources for institutional purposes, this policy applies only to records created for those institutional purposes. The institution's ownership of the record shall have no effect on the ownership of the copyright or other intellectual property rights related to information contained in the record, which rights may or may not reside with the institution.

 4.5.2 The University System and its component institutions shall retain the right to access, copy, and delete, in accordance with policies established under subsection 4.4.5, above, information resident in technological resources covered by this policy. In the case of faculty, staff, or administrators using noninstitutional technological resources for institutional purposes, this policy applies only to records created for those institutional purposes.

End of Policy