Record Retention

Departments are responsible for retaining the original records for the following documents:

CURRENT YEAR PLUS:

  • Accident Reports/claims (settled cases) — 7 years
  • Cash Records Documentation — 3 years
  • Insurance Policies (expired) — 3 years
  • Payroll records – student and non-status hourly — 7 years
  • Petty Cash — 1 year
  • Purchasing Card (P-card) — 7 years******** UPDATED!!
  • Original Contracts — Contact Purchasing

All purchasing, accounts payable, personnel, accounting, and budget records are maintained centrally. This is why the departments need not keep records longer than specified above.

Grants records must be retained for 3 years after the close of the grant.

Other department records should be retained at the discretion of the department.

Featured in Plymouth Magazine

Example Image

Building a First-Year Class

PSU’s overwhelming success with enrollment for the 2015–16 academic year was the result of focused multi-year investments in admissions, marketing, academic and co-curricular programs, and new and repurposed facilities.

Example Image

Congratulations to the Class of 2016

PSU President Donald L. Birx at the 145th Commencement Ceremony on Saturday, May 14, 2016, his first as president, and the first to be held in ALLWell North. Nearly 1,000 undergraduate, graduate, and doctoral degrees were awarded before a crowd of 4,500 guests. Photo highlights>> Watch the video>>

Example Image

Helping to Heal Broken Hearts

PSU researcher hopes to improve cardiovascular patients’ long-term outcomes » A broken heart and a heart attack may not have very much in common, but they’re both painful in their own way, and both can leave scars. Unlike the scars that follow heartbreak, scars following heart attack don’t fade with time, and they often prove […]