Record Retention

Departments are responsible for retaining the original records for the following documents:

CURRENT YEAR PLUS:

  • Accident Reports/claims (settled cases) — 7 years
  • Cash Records Documentation — 3 years
  • Insurance Policies (expired) — 3 years
  • Payroll records – student and non-status hourly — 7 years
  • Petty Cash — 1 year
  • Purchasing Card (P-card) — 3 years
  • Original Contracts — Contact Purchasing

All purchasing, accounts payable, personnel, accounting, and budget records are maintained centrally. This is why the departments need not keep records longer than specified above.

Grants records must be retained for 3 years after the close of the grant.

Other department records should be retained at the discretion of the department.

Featured in Plymouth Magazine

Example Image

Faculty Forum: Brian Eisenhauer on Shrinking Our Environmental Impact

In his roles as professor, scholar, researcher, mentor, and campus leader, Brian Eisenhauer is at the center of Plymouth State’s sustainability and climate neutrality efforts. Under his leadership, Plymouth State has been consistently recognized as a leader in environmental sustainability and is regularly included in The Princeton Review’s Guide to Green Colleges, a compilation of […]

Example Image

Nora Galvin ’14, Stellar Student-Athlete

As an NCAA Division III school, Plymouth State is home to the true student-athlete: the student who exhibits the same drive, dedication, and commitment to excellence both in and out of the classroom; who studies hard for a rewarding future; and plays for the love of the game. PSU social work major Nora Galvin ’14, […]

Example Image

Another Way to Serve

“It was like moving to a foreign country with a completely different culture,” says PSU student Patrick O’Sullivan. The 26-year-old veteran isn’t referring to his time in Iraq as a motor transport operator in the Army Reserve. He’s talking about coming home. O’Sullivan joined the Army Reserve right out of high school, at an age […]