Record Retention

Departments are responsible for retaining the original records for the following documents:

CURRENT YEAR PLUS:

  • Accident Reports/claims (settled cases) — 7 years
  • Cash Records Documentation — 3 years
  • Insurance Policies (expired) — 3 years
  • Payroll records – student and non-status hourly — 7 years
  • Petty Cash — 1 year
  • Purchasing Card (P-card) — 3 years
  • Original Contracts — Contact Purchasing

All purchasing, accounts payable, personnel, accounting, and budget records are maintained centrally. This is why the departments need not keep records longer than specified above.

Grants records must be retained for 3 years after the close of the grant.

Other department records should be retained at the discretion of the department.

Featured in Plymouth Magazine

Example Image

Arts: Digital Repository Puts PSU’s History and Culture at Your Fingertips

Where can you get a close look at a photo of Babe Ruth standing in front of the Draper and Maynard Building, peruse a 1905 copy of Plymouth Normal School’s literary magazine The Prospect, and examine an aerial view of Plymouth State’s campus in 1960? Thanks to PSU’s digital repository, these historical treasures—along with 15,000 […]

Example Image

Faculty Forum: Brian Eisenhauer on Shrinking Our Environmental Impact

In his roles as professor, scholar, researcher, mentor, and campus leader, Brian Eisenhauer is at the center of Plymouth State’s sustainability and climate neutrality efforts. Under his leadership, Plymouth State has been consistently recognized as a leader in environmental sustainability and is regularly included in The Princeton Review’s Guide to Green Colleges, a compilation of […]

Example Image

Ut Prosim: Burton for Certain

Ray Burton ’62 lived all his years in the North Country of New Hampshire. Few elected officials have ever understood the lifestyle and character of their constituents as well as he did or have known so many of them by name. On December 14, 2013, hundreds of Burton’s fellow citizens joined dozens of past and […]