Record Retention

Departments are responsible for retaining the original records for the following documents:

CURRENT YEAR PLUS:

  • Accident Reports/claims (settled cases) — 7 years
  • Cash Records Documentation — 3 years
  • Insurance Policies (expired) — 3 years
  • Payroll records – student and non-status hourly — 7 years
  • Petty Cash — 1 year
  • Purchasing Card (P-card) — 3 years
  • Original Contracts — Contact Purchasing

All purchasing, accounts payable, personnel, accounting, and budget records are maintained centrally. This is why the departments need not keep records longer than specified above.

Grants records must be retained for 3 years after the close of the grant.

Other department records should be retained at the discretion of the department.

Featured in Plymouth Magazine

Example Image

Arts: Digital Repository Puts PSU’s History and Culture at Your Fingertips

Where can you get a close look at a photo of Babe Ruth standing in front of the Draper and Maynard Building, peruse a 1905 copy of Plymouth Normal School’s literary magazine The Prospect, and examine an aerial view of Plymouth State’s campus in 1960? Thanks to PSU’s digital repository, these historical treasures—along with 15,000 […]

Example Image

Faculty Forum: Brian Eisenhauer on Shrinking Our Environmental Impact

In his roles as professor, scholar, researcher, mentor, and campus leader, Brian Eisenhauer is at the center of Plymouth State’s sustainability and climate neutrality efforts. Under his leadership, Plymouth State has been consistently recognized as a leader in environmental sustainability and is regularly included in The Princeton Review’s Guide to Green Colleges, a compilation of […]

Example Image

Celebrating Service to the Country “North of Boston”

More than 400 alumni and friends gathered on February 3, 2015, to celebrate former New Hampshire Governor John Lynch as the twenty-second recipient of the PSU Alumni Association’s Robert Frost Contemporary American Award. The event, held at the Radisson Hotel in Manchester, NH, featured special guests including the Plymouth State Chamber Singers, led by Professor […]