Surplus-What to Do

September 17th, 2013 by jandresen

Surplus Made Simple
Furniture, Filing Cabinets, Office Supplies:
Furniture cannot be sold, only transferred to another department or scrapped. Before surplusing, try PSU FYI for a week or so – www.plymouth.edu/office/public-relations/work-request-form/. Everyone on campus receives the PSU FYI messages, so you will be reaching a large audience of departments who may have a need for what you are trying to get rid of.
If you do not have any success, contact Joan Andresen and Meghan Andersen via e-mail at jandresen@plymouth.edu and mkandersen@plymouth.edu to get an item up on the Surplus website.
Meghan will need:
• Your contact information
• Item description
• Quantity
• Make, model and serial number (if applicable)
• Reasonable value
• Condition
• Photo (if possible)
If the item is in questionable condition, it will be up on the site for one week. If the item is in good, usable condition it will remain on surplus for two weeks. Purchasing has final authority as to the condition of the item. If there is no interest internally, the Purchasing Department can recommend local non-profits (or you may have some in mind) who you can get in touch with to see if they may want what you have. If you find someone who wants the item, let Joan know and she will provide you with a Surplus Donation Form that will need to be completed and signed by your Department Head or Chair as well as the receiving organization. You will be responsible for coordinating pick-up with the organization.
If you have tried all of this with no success, you can enter a work order on Physical Plant’s website to arrange for pick-up and disposal. Please let Joan know when this happens so she can remove the item from the Surplus site.
Equipment and Vehicles
Equipment and Vehicles must be made available to the University System on the Surplus site for a period of two weeks. If no one has shown any interest in that time and the item has a value of over $500, we will put it out for public bid. Joan will work with you on the ad for the papers. It will be up to you to contact the papers to place the ads (usually The Penny Saver and Plymouth Record Enterprise). If the item is sold, Purchasing will issue a Bill of Sale and deposit the money into your department’s account. If it does not sell, you can enter a work order on Physical Plant’s website to arrange for pick-up and disposal. Please let Joan know when this happens so she can remove the item from the Surplus site.
Computers and Electronics
Please contact Tom Morin at ext. 3499.
Items that do not fall into any of these categories, please call Joan Andresen 5-2587.

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