Miscellaneous Reminders

Disbursement Checks

Vendor checks are cut every Monday in Concord, and are disbursed from UNH Durham after 3 P.M. on Tuesdays. The Disbursements office must have a hard copy of backup information for the Direct Pay by noon on the preceding Thursday in order for a check to be cut.

Please note: current turn-around time is approximately 1 week. Documentation received by noon on Thursday may not be processed until the following week which will yield a delay in check availability. Urgent or special requests should be communicated directly to the appropriate Business Service Specialist. 

Original Invoices should be sent directly to the Disbursements office via hard copy mail or digitally via psu-disbursements@plymouth.edu. If you should receive one, please forward it immediately. Do not deface the invoice – this automatically voids it.

Authorized Signatures

  • Authorized signature cards for purchasing/budget spending must be on file in the Disbursements office. A subordinate cannot sign for any funds to be reimbursed to their supervisor/director (the person who does their evaluations.)
  • DEPARTMENT ADMINISTRATIVE ASSISTANTS may sign all staff/faculty reimbursements within the department, as long as they are approved to do so (i.e., authorized card on file.)
  • CHAIRS/DIRECTORS may have a peer (of equal standing or above) in or out of their department or from the Principal Administrator’s Office in their area sign (either the PA or their administrative assistant.)
  • PA’s/PRESIDENT may have any other PA or their administrative assistant sign.

NON-TRAVEL CASH ADVANCE FORMS 
To be used in emergency situations when purchasing from a vendor that does not accept purchase orders or a purchasing card

  • LIMITS: $201 up to $500.
  • Form must be submitted to Disbursements 48 hours in advance for approval and check preparation.
  • A detailed explanation is required in order to satisfy the purchasing procedures.
  • Advance procedures must be cleared within 48 hours (2 business days).
  • All receipts must be made out to Plymouth State University.

HIRING A FOREIGN NATIONAL 
To ensure proper handling of payments to foreign entities (individuals or companies) contact the Manager of Disbursements at 603-535-2252 at least two months prior to the provision of services and/or required payment.

 

In Plymouth Magazine

Example Image

Mary Lyon: Stunning at a Century

Mary Lyon Hall, the beloved grande dame of the Plymouth State campus, is celebrating her centennial this year. Over the past century, she’s been renovated, remodeled, updated, and made energy efficient, all while retaining her stately elegance. More than a campus icon, Mary Lyon has been home to generations of students, many of whom have […]

Example Image

And Justice for All

Alisha Medeiros ’15 wants to help troubled youth make better choices and live fulfilling lives. This desire, influenced by a family tragedy, led her to pursue a career in criminal justice.

Example Image

Congratulations to the Class of 2016

PSU President Donald L. Birx at the 145th Commencement Ceremony on Saturday, May 14, 2016, his first as president, and the first to be held in ALLWell North. Nearly 1,000 undergraduate, graduate, and doctoral degrees were awarded before a crowd of 4,500 guests. Photo highlights>> Watch the video>>