Miscellaneous Reminders

Disbursement Checks

Vendor checks are cut once a week in Durham (Monday), and are disbursed after 3 P.M. on Tuesdays. The Disbursements office must have a hard copy of backup information for the Direct Pay by noon on Thursday in order for a check to be cut on the following Monday.

Original Invoices should always come directly to the Disbursements office. If you should receive one, please forward it immediately. Do not deface the invoice – this automatically voids it.

Authorized Signatures

  • Authorized signature cards for purchasing/budget spending must be on file in the Disbursements office. A subordinate cannot sign for any funds to be reimbursed to their supervisor/director (the person who does their evaluations.)
  • DEPARTMENT ADMINISTRATIVE ASSISTANTS may sign all staff/faculty reimbursements within the department, as long as they are approved to do so (i.e., authorized card on file.)
  • CHAIRS/DIRECTORS may have a peer (of equal standing or above) in or out of their department or from the Principal Administrator’s Office in their area sign (either the PA or their administrative assistant.)
  • PA’s/PRESIDENT may have any other PA or their administrative assistant sign.

NON-TRAVEL CASH ADVANCE FORMS 
To be used in emergency situations when purchasing from a vendor that does not accept purchase orders or a purchasing card

  • LIMITS: $201 up to $500.
  • Form must be submitted to Disbursements 48 hours in advance for approval and check preparation.
  • A detailed explanation is required in order to satisfy the purchasing procedures.
  • Advance procedures must be cleared within 48 hours (2 business days).
  • All receipts must be made out to Plymouth State University.

HIRING A FOREIGN NATIONAL 
To ensure proper handling of payments to foreign entities (individuals or companies) contact the Manager of Disbursements at 603-535-2252 at least two months prior to the provision of services and/or required payment.

 

In Plymouth Magazine

Example Image

PSU Collaboration Leads to Emmy

When Trish Lindberg was a 17-year-old musician, artist, and actor, her mother—a teacher herself—told her she would make a great teacher. Lindberg looked her mother right in the eye and said, “I will never be a teacher!” Mother Knows Best Decades later, Lindberg, now a Carnegie Foundation NH Professor of the Year, a recipient of [...]

Example Image

Faculty Forum: Irene Cucina

Professor Irene Cucina has been teaching in the Department of Health and Human Performance since 1998. Prior to coming to Plymouth State, she had a rewarding career as a high school health and physical education teacher and coach in Newton, MA. Her commitment to students and learning has been recognized by her peers through a [...]

Example Image

Teaming Up for Service

There’s more to PSU’s student-athletes than excellent grades and athletic prowess. There’s a desire to make a difference in the world. Plymouth State men’s hockey coach Craig Russell ’09 encourages his team to serve as often as possible. Through the nonprofit organization Team IMPACT, which pairs children with life-threatening or chronic illness with local college [...]