Non-reimbursable Travel Expenses

The following items are generally not reimbursable:

  • Alcoholic beverages
  • Conference or convention meals if already included in registration fees
  • Home movies, theater tickets, newspapers, magazines, personal prescriptions, over-the-counter drugs, etc.
  • Health spa fees
  • Insurance for rental vehicles
  • Life insurance coverage
  • Trip/flight Insurance
  • Parking tickets and traffic violations
  • Personal expenses while on university business
  • Personal portion of airfare while on university business. The itinerary invoice from the university approved travel agency should indicate only the direct route amount to be billed to the traveler’s department against a purchase order invoice for the personal portion of the trip.
  • Discount coupons, frequent flyer vouchers and vouchers due to over-bookings. (personal travel only)
  • Personal portion of a car rented for university business
  • Overnight lodging while on day (non-overnight) business trips, unless there are extenuating circumstances to warrant the lodging costs.
  • Repairs and towing of personal vehicles used for university business; these are presumably covered through the mileage reimbursement rates.
  • Room-service meals. Unusual circumstances requiring room-service meals must be documented.
  • Spouses and families – Travel expenses for spouses and families are generally not reimbursable. Exceptions may be made for final interviews of some candidates at departmental discretion. The appropriate dean or director should notify the Travel Office in writing in such instances.
  • Valet and laundry service for trips of five days or less
  • Commuter mileage to and from your workplace
  • Parking at Manchester Airport (please see procedures for this benefit coverage)
  • Additional/miscellaneous fees associated with changes in travel plans: unless a clearly stated business purpose is indicated on the receipt (i.e. change fee for airline ticket). The reimbursement will be for the original price of the ticket.
  • PSU will not reimburse travelers for any fees associated with the purchase of food during a flight as these amounts are part of the employee meal per diem allowance.

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