Special Travel Processing

These instructions are inclusive to all non-employees travel charges for recruitments, guest lecturers/speakers, athletic officials, consultants, and students. Please refer to the special section pertaining to interview candidates.

In general, travel reimbursements to non-employees such as those mentioned, are non taxable. These and all other agreed upon expenses are done via a direct pay. Purchase orders must be issued to consultants accompanied by a consultant agreement prior to any reimbursement processing. Make sure to include a “reimbursable” up to a certain dollar limit on their person’s contract. Listed below are the account codes to be used:

  • 710400
    Student/Non-employee travel…use one of these codes regardless of in-state or out-of-state. All transportation costs, meals, and hotel costs should be listed here. Student organization travel arrangements must be processed through the Student Accounting Office.
  • 717000
    Consultants…use these codes to break out their stipends/payments and their actual expenses. Consultants require a contract to be processed through the Purchasing Office followed by a purchase order using these account codes. You may use 7104 series here for their travel expenses. Contact the Purchasing Office for information on contract requirements.
  • 717200
    Honorarium…used mainly for stipends to artisans, musicians, crafts persons, sports officials and other professionals. You may use 7104 series here for their travel expenses. You will enter 2 separate FOAPAL lines on their payment document.

Even though the last two account code series is not included in the travel account codes, they are recommended to be used as it will keep all related costs/expenses for non-employees together. It is acceptable to use any of these within the stated ranges to specify a non-employees stipends and expenses.

We will accept the travel itineraries (instead of the last actual travel ticket) as a receipt for reimbursement. They do need to include all other original receipts for proper repayment.

Payment to non-resident aliens for travel costs can be more complicated. The reimbursement procedures vary for each country as well as the allowances according to their visa/passport information. Please contact the travel manager for complete details.

In Plymouth Magazine

Example Image

Faculty Forum: Filiz Otucu on Democracy and the Middle East

Filiz Otucu is a professor of political science and specializes in international relations, Middle Eastern politics, and the United Nations. A native of Turkey, she earned her MA at the University of Central Oklahoma, and her PhD from the University of Kentucky. Otucu teaches courses on politics and conflict in the Middle East, terrorism and […]

Example Image

Student Spotlight: Mae Williams ’14G A Twenty-first-century Preservationist

When Mae Williams ’14G enrolled in the Master of Arts in Historic Preservation program in the fall of 2012, she was drawn to the strength of a program in which, she says, “The professors are not academics locked away amidst a pile of books, but are actually out in the field on a daily basis, […]

Example Image

PSU Collaboration Leads to Emmy

When Trish Lindberg was a 17-year-old musician, artist, and actor, her mother—a teacher herself—told her she would make a great teacher. Lindberg looked her mother right in the eye and said, “I will never be a teacher!” Mother Knows Best Decades later, Lindberg, now a Carnegie Foundation NH Professor of the Year, a recipient of […]