Special Travel Processing

These instructions are inclusive to all non-employees travel charges for recruitments, guest lecturers/speakers, athletic officials, consultants, and students. Please refer to the special section pertaining to interview candidates.

In general, travel reimbursements to non-employees such as those mentioned, are non taxable. These and all other agreed upon expenses are done via a direct pay. Purchase orders must be issued to consultants accompanied by a consultant agreement prior to any reimbursement processing. Make sure to include a “reimbursable” up to a certain dollar limit on their person’s contract. Listed below are the account codes to be used:

  • 710400
    Student/Non-employee travel…use one of these codes regardless of in-state or out-of-state. All transportation costs, meals, and hotel costs should be listed here. Student organization travel arrangements must be processed through the Student Accounting Office.
  • 717000
    Consultants…use these codes to break out their stipends/payments and their actual expenses. Consultants require a contract to be processed through the Purchasing Office followed by a purchase order using these account codes. You may use 7104 series here for their travel expenses. Contact the Purchasing Office for information on contract requirements.
  • 717200
    Honorarium…used mainly for stipends to artisans, musicians, crafts persons, sports officials and other professionals. You may use 7104 series here for their travel expenses. You will enter 2 separate FOAPAL lines on their payment document.

Even though the last two account code series is not included in the travel account codes, they are recommended to be used as it will keep all related costs/expenses for non-employees together. It is acceptable to use any of these within the stated ranges to specify a non-employees stipends and expenses.

We will accept the travel itineraries (instead of the last actual travel ticket) as a receipt for reimbursement. They do need to include all other original receipts for proper repayment.

Payment to non-resident aliens for travel costs can be more complicated. The reimbursement procedures vary for each country as well as the allowances according to their visa/passport information. Please contact the travel manager for complete details.

In Plymouth Magazine

Example Image

¡Bienvenidos a Cuba!

PSU professor and her students discover the challenges and joys of visiting Cuba » Political science professor Filiz Otucu Ruhm always dreamed of going to Cuba. In fact, she planned on visiting the island more than a decade ago. “The social scientist in me wanted to observe Castro’s Cuba, then go back after Castro, and […]

Example Image

Honoring the Past with a Gift for the Future

Together, Kappa brothers celebrate the good times and help each other in times of need. “The friendships with Brothers of Kappa have stayed with me and so many others for all these years,” says Dana Nelson ’69, one of the fraternity’s founding brothers. “This relationship will stay with us the rest of our lives.” To […]

Example Image

Congratulations to the Class of 2016

PSU President Donald L. Birx at the 145th Commencement Ceremony on Saturday, May 14, 2016, his first as president, and the first to be held in ALLWell North. Nearly 1,000 undergraduate, graduate, and doctoral degrees were awarded before a crowd of 4,500 guests. Photo highlights>> Watch the video>>