Dean of Students

Contact Information:

Kara — Tue, 12 Mar 2013 18:44:41 +0000

Offices of the Dean of Student Affairs and
Student Conduct & Community Standards

Speare Building – 3rd Floor
Room 303

17 High Street – MSC 4B
Plymouth, NH 03264
Phone: 603-535-2206
Fax: 603-535-3006

Office Hours:
Monday-Friday
8-12 and 1-4:30

FURPA Tutorial 5

Hyung Park — Mon, 25 Jul 2011 19:04:10 +0000

Congratulations! You have made it through the FERPA tutorial. Thank you for your time!

To test your FERPA knowledge try the FERPA quiz.

FERPA Tutorial 4

Hyung Park — Mon, 25 Jul 2011 19:03:00 +0000

To avoid violations of FERPA rules, DO NOT:

at any time use the Social Security Number, or portions of it, in a public posting of grades
ever link the name of a student with that student’s social security number, or portion of it, in any public manner
leave graded tests in a stack for students to pick up by sorting through the papers of all students
circulate a printed class list with student name and social security number or grades as an attendance roster.
discuss the progress of any student with anyone other than the student (including parents) without the consent of the student
provide anyone with lists of students enrolled in your classes for any commercial purpose
provide anyone with student schedules or assist anyone other than university employees in finding a student on campus

FERPA Tutorial 3

Hyung Park — Mon, 25 Jul 2011 19:01:16 +0000

Student educational records are considered confidential and may not be released without the written consent of the student
As a faculty or staff member you have a responsibility to protect educational records in your possession
Some information is considered public (sometimes called “Directory Information”). This info can be released without the student’s written permission. However, the student may opt to consider this info confidential as well. Directory Information is: name, address, phone, dates of attendance, degrees received, major program, height and weight of athletes
You have access to information only for legitimate use in completion of your responsibilities as a university employee. Need to know is the basic principle.
If you are ever in doubt, do not release any information until you talk to the office responsible for student records. Call Dean of students or the University Registrar.

FERPA Tutorial 2

Hyung Park — Mon, 25 Jul 2011 18:59:38 +0000

Just about any information provided by a student to the university for use in the educational process is considered a student educational record

personal information
enrollment records
grades
schedules

The storage media in which you find this information does not matter. Student educational record may be:

a document in the registrar’s office
a computer printout in your office
a class list on your desktop
a computer display screen
notes you have taken during an advisement session

FERPA Tutorial 1

Hyung Park — Mon, 25 Jul 2011 18:57:03 +0000

FERPA stands for Family Educational Rights and Privacy Act (sometimes called the Buckley Amendment). Passed by Congress in 1974, the Act grants four specific rights to the adult student:

the right to see the information that the institution is keeping on the student
the right to seek amendment to those records and in certain cases append a statement to the record
the right to consent to disclosure of his/her records
the right to file a complaint with the FERPA Office in Washington

You made it through the FERPA Quiz.

Hyung Park — Mon, 25 Jul 2011 17:37:27 +0000

Thank you for taking the time to learn more about protecting the confidentiality of our students. If you want to learn more about FERPA please visit the federal FERPA homepage.

Quiz 12 Correct

Hyung Park — Mon, 25 Jul 2011 17:34:34 +0000

Personally identifiable information may be used by a University official to carry out responsibilities.

It is important to remember that non-directory student information must be kept confidential. Non-staff may not have access to the information. A group sign-in sheet would allow public access to personal information.

You cannot leave personally identifiable materials in a public place.

It is permissible to record information because it is to be used by a University official to carry out responsibilities of position.

Quiz 12 Incorrect

Hyung Park — Mon, 25 Jul 2011 17:32:11 +0000

Personally identifiable information may be used by a University official to carry out responsibilities.

You cannot leave personally identifiable materials in a public place.

It is permissible to record information because it is to be used by a University official to carry out responsibilities of position.

Quiz 12

Hyung Park — Mon, 25 Jul 2011 17:31:12 +0000

According to FERPA, can a Residential Life staff use confidential, individual sign-in sheets with social security numbers to keep track of guests during a high traffic event or weekend?