Alleged violations of University policies which occur through the activities of an organization may be processed through the University’s Judicial System. Individuals as well as the entire organization may be held accountable and receive sanctions.
The University’s judicial process used for individuals is the same process used for an organization. Such things as the Judicial Process, Due Process, Hearing Procedures, and Appeal Rights apply to the organization as a whole.
Correspondence of Judicial proceedings will take place primarily with the president of the organization and it is the president’s responsibility to communicate the appropriate information to other members of the organization.
As determined by the Coordinator of Judicial Programs, Dean of Students, or Vice President for Student Affairs, an individual’s level of responsibility and sanctions may or may not be determined through the same hearing conducted for the organization and an organization’s level of responsibility and sanctions may or may not be determined through the same hearing conducted for individuals. Depending on the circumstances it is possible that an individual may have to participate in a hearing for their own charges as well as participate in a hearing for the organization.
In determining whether or not the organization as a whole will be charged for an alleged violation the following questions may be taken into consideration:
- Were the organizations funds used for the activity in question?
- Did the organization approve of, preplan, have knowledge of, or support the activity?
- Did any of the organization’s officers, whether or not they were acting in their official capacity, participate in the activity?
- Were 2 or more of the organization’s members involved in the activity?
- Did any members of the organization attempt to conceal the activity or protect other members who were involved?
- Did the organization fail to fulfill its responsibility to abide by federal, state, and local laws as well as University policies?
- Was the purpose of the activity for initiation, admission into, affiliation with, or as a condition for continued membership?
- Did officers of the organization have knowledge of the activity?
- Did the activity take place in space owned, operated, rented, or commonly used by the organization?
- Was the activity advertised?
- Was the activity announced at an organizational meeting either formally or informally?
- Was the information posted in a place where members would see it?
- If non-members were present how did they learn of the activity?