Plymouth State University maintains for each student who has interacted with the Judicial System, a written and electronic record that may include the nature of the violation, the sanction imposed and other pertinent information regarding the incident. Judicial records are kept in the offices of Judicial Programs, Residence Directors, Apartment Managers and the Vice President for Student Affairs. The judicial record is separate from the student’s academic record, but is considered to be part of the student’s entire ‘educational record’.
Release of Judicial Information
Case summaries of any violations may be published as a public service. Names of students may not be released unless a student committed a violent crime or sex offense.
Information regarding violations that are defined as a violent crime or non-forcible sex offense under the Higher Education Amendments of 1998 may be released to the public. When a student has been found responsible for such a violation (and if appealed the decision is upheld) the student’s name, the violation committed, and the sanctions imposed may be released to the public.
Prior Disciplinary/Judicial Records
If a student is found responsible for a policy violation his or her prior judicial record may be taken into consideration in determining a sanction for the current violation.
Having a prior judicial record may result in a more severe sanction(s). Prior judicial records may include, but are not limited to, previous violations, previous sanctions, failure to complete sanctions, residence hall log entries, etc.
Purging of Judicial Files
Written judicial records of students who have graduated or left PSU may be purged after 7 years of leaving the University with the exception of those students who have been expelled or who have pending judicial matters.
Written judicial records of students who have been expelled or who left with pending judicial matters may be maintained indefinitely.
The University, for longitudinal records, may retain judicial records in the computer information system indefinitely.
Additional information regarding student records may be found under FERPA in the Rights of Students section of this handbook.
Judicial Notations on Transcripts and Notification to USNH Institutions:
If a student is suspended or expelled from Plymouth State University a ‘judicial withdrawal’ is noted on the student’s official transcript. In the case of suspension the student will be ineligible to register or attend classes at any University System of New Hampshire (USNH) institution for the duration of the suspension. In the case of expulsion the student will be ineligible to register or attend classes at any USNH institution for two years following the date of the expulsion.
If a student is in alleged violation of a Plymouth State University policy or expectation and withdraws from the University prior to participating in a hearing, the other USNH institutions may be notified and the student may be ineligible to register for or attend classes at any of those institutions as long as the judicial matter remains pending.