Plymouth State University
Procedures and Process Guide
For Student Sexual Assault/Sexual Misconduct Complaints
PURPOSE AND OVERVIEW
Members of our Community have the right to be free from sexual violence in all forms. In addition, all members of the campus community are expected to conduct themselves in a manner that does not infringe on the rights of others. This “Procedure and Process Guide” is meant to provide an overview of how complaints may be resolved within the University. The University’s policy on sexual assault/sexual misconduct may be found in the on-line Student Handbook (http://www.plymouth.edu/office/student-life/psu-student-handbook/handbook/policies-and-expectations/sexual-misconduct/) In addition, all elements of the judicial process can be found at (https://www.plymouth.edu/office/student-life/psu-student-handbook/handbook/judicial-system/ ) Victim’s protections under Title IX, which defines Sexual Assault as a form of sex discrimination, can be found at (http://www.plymouth.edu/office/student-life/psu-student-handbook/handbook/judicial-system/sanctions/).
DEFINING SEXUAL ASSAULT/ SEXUAL MISCONDUCT
(Criminal violations of sexual assault are prohibited by Plymouth State University Policy. The term “sexual misconduct” covers these criminal violations as well as other violations of University Policy)
For individuals to engage in sexual activity of any type with each other there must be clear, knowing, and voluntary consent prior to and during sexual activity. Consent for one form of sexual activity cannot be assumed to be consent for another form of sexual activity. Silence does not mean consent. Coercing someone into sexual activity also violates this policy in the same way as physically forcing someone to have a sexual encounter. Coercion happens when someone is pressured for sex. Alcohol and/or other drug use can place the ability to consent in question. Consent cannot be given if an individual cannot fully understand the details of a sexual encounter because they lack the capacity due to alcohol or other drugs.
- For purposes of clarity and readability: A student who believes they have been the victim of sexual assault/sexual misconduct will be referred to in this policy as “the student bringing the complaint”, or the “complainant”. The student being accused of a violation of the University’s code of conduct will be referred to as the “accused student”.
SEXUAL ASSAULT and SEXUAL MISCONDUCT OFFENSES INCLUDE,
Non-Consensual Sexual Penetration:
- Any sexual penetration (anal, oral, or vaginal),
- however slight,
- with any object or body part,
- by a person upon a person,
- without consent.
Non-Consensual Sexual Contact:
- Any intentional sexual touching,
- however slight,
- with any object or body part,
- by a person on a person,
- without consent.
Penetration: Includes vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis, object, tongue, or finger, or oral copulation (mouth to genital contact or genital to mouth contact).
Sexual Touching: Any contact with the breasts, buttock, groin, or genitals or touching of another with any of these body parts, or making another touch you or themselves with or on any of these body parts.
Consent: Is informed, freely and actively given, mutually understandable words or actions which indicate a willingness to participate in mutually agreed upon sexual activity. Consent is not meaningful if it results from the use of physical force, threats, intimidation, or coercion. A lack of response does not constitute meaningful consent. Previous relationships or prior consent cannot imply consent to future sexual acts.
Incapacitated Sexual Contact: To have sex with someone who you know to be, or should know to be incapable of making a rational, reasonable decision about a sexual situation. An incapacitated person cannot give meaningful consent. This includes someone who is incapacitated as a result of alcohol or other drugs.
*Use of alcohol or other drugs is never a defense for sexual assault/misconduct.
New Hampshire State Law (RSA 632), pertaining to Sexual Assault, is listed under the Federal, State, and Local Laws section of the Student Handbook.
Confidential Support and Services
Different people on campus have different reporting responsibilities, different abilities to resolve sexual assault complaints, and different abilities to maintain your confidentiality. If you want the details of the incident to be kept fully confidential, you should initially speak with one of the following:
- An advocate from Voices against Violence (VAV – Hotline (877) 221-6167 http://voicesagainstviolence.net/) Advocates are available 24 hours a day through the hotline number listed above and can support and guide victims with and through all their needs.
- A counselor from our Counseling and Human Relations Center – 535-2461 (http://www.plymouth.edu/office/counseling/)
- A health service provider at our Health Services or any medical facility – 535-2350 (http://www.plymouth.edu/services/health/)
Seeking Support and Advice
The university S.A.G.E. (Sexuality, Anti-Violence, Gender, and Equality) Center staff works to promote a supportive, equitable, and safe environment for victims of sexual assault. The center is located on the 2nd floor of the Hogan House, at the corner of Merrill and Langdon. Contact them at 535-2387. You can seek support and advice from additional campus members who can help connect you with services and support. These resources include faculty members, advisers to student organizations, many service administrators on campus, student activities personnel, etc. If you are unsure of someone’s duties and their ability to maintain your privacy, simply ask them before you speak to them about your incident. They will be able to tell you their responsibilities and to help you make decisions about who can best assist you. Again you do not need to share any details.
Official Reporting Options
You have the choice to speak to officials of the institution to make a formal report of incidents to Residential Life Staff, the Dean of Students, the Coordinator for Student Conduct, Vice President of Enrollment Management and Student Affairs, University Police, or others who can take action to assist you regarding incidents of sexual misconduct. Note that the University treats all such reports very seriously.
You also can report anonymously through the “Silent Witness Program” offered by the University Police department.
To Learn More About Your Options
You can schedule a meeting with the Dean of Students (or their designee) to review all the options available to a student who reports they have been the victim of sexual misconduct and to discuss available support and confidential resources. NO DETAILS OF THE INCIDENT NEED BE PROVIDED AT THIS MEETING. Students are welcome to bring an advocate or advisor with them. The meeting may also involve a discussion of any accommodations that might be appropriate concerning academic, University housing, and/or University employment arrangements if not already accomplished. Again, no details about the incident need be provided in this initial meeting and advocates/advisors are welcome and encouraged to attend. This meeting does not constitute filing a complaint.
TIMING, RETALIATION AND RELATED MISCONDUCT
Timing of Complaints and Available Processes
- There is no time limit to invoking any of these processesin responding to complaints of sexual assault/ misconduct so long as the accused is still an enrolled student. Even if the accused is no longer enrolled, protective measures are available. If a student would like to file a judicial complaint they are encouraged to report sexual assault/misconduct as soon as possible in order to maximize the University’s ability to obtain evidence, and conduct a thorough, impartial and reliable investigation.
- If a student would like to access an advocate who provides 24/7 confidential support services they are encouraged to contact Voices Against Violence at 603-536-1659 to discuss their options.
- It is a violation of University policy to retaliate against any person making a complaint of Sexual Assault/ Misconduct or against any person cooperating in the investigation of (including testifying as a witness to) any allegation of Sexual Assault/Misconduct. For these purposes, “retaliation” includes intimidation, threats, harassment, and other adverse action threatened or taken. Retaliation should be reported promptly to the Dean of Students and may result in disciplinary action independent of the sanction or interim measures imposed in response to reports of Sexual Misconduct.
Other Related Misconduct
- In accordance with Policy, student conduct hearings may be convened for Sexual Misconduct and any violations of the University’s Standards of Conduct directly related to the Sexual Misconduct. Such related misconduct may include, violations of the rules of privacy as articulated herein, violations of Administrator directive(s) and/or violations of other Standards of Conduct that occurred in the course of the Sexual Misconduct. Evidence of a complainant or witness’ use of alcohol or drugs (e.g., underage drinking) will not result in judicial charges as covered in the University Amnesty Policy for alcohol/drug use.
STEPS FOR FILING A STUDENT CONDUCT COMPLAINT
Student Wishes to File a Complaint
- At a first meeting with the Coordinator of Student Conduct (referred to as the COSC hereafter), the COSC will seek to determine how the student complainant wishes to proceed, i.e., whether to pursue Panel Conduct Hearing, a hearing before an individual Conduct Officer, or does not wish to pursue resolution of any kind at this time. If the student complainant wishes to proceed with either hearing process, the COSC will ask for the name of the accused student, and the date, location, nature of the Sexual Misconduct (if there are any previously completed reports they can be provided to the COSC to avoid repeating of details), and the COSC will schedule an individual initial meeting with the accused student. (If the full identity of the accused student is not known, efforts will be made to make that identification). The accused student will be provided a general understanding of judicial due process and any interim measures that are being applied administratively.
Student Files a Complaint but Does Not Wish to Pursue Resolution and Requests Confidentiality
- If the complainant does not wish to pursue a hearing and/or requests that his or her complaint remain confidential, the COSC will review again all the various support options available and clarify how the student might move forward in the future if they choose to. In complaints of sexual assault/misconduct the University will consult with the victim to put in place prompt and effective action as is reasonably practicable under the circumstances to support and protect the complainant and the community. Efforts will be made to honor any confidentiality request made by a student within the constraints of Title IX requirements and resolution. No action will be taken without the knowledge of the complainant. (See Title IX in the Student Handbook).
Hearing Before an Individual Conduct Officer
A student who wishes to file a judicial complaint with the Dean of Students Office but who does not wish to pursue a Hearing Panel Resolution may request a hearing before an Individual Conduct Officer, hereafter referred to as an ICO. (Usually the Coor. Of Student Conduct or an appropriate trained conductofficer) as described in this Section.
The ICO process is a student conduct hearing; it is not mediation. The accused student is expected to attend the proceedings which may move forward in their absence and a decision will be rendered based on the information provided.
- A hearing before an ICO provides an opportunity for the complainant to confront the accused student, in the presence of, and facilitated by, a professional hearing officer, and to communicate their feelings and perception regarding the incident, the impact of the incident, and their wishes and expectations regarding outcomes and protection in the future. The accused student will have an opportunity to fully respond.
- The complainant and the accused student each may bring an advisor to the ICO Hearing. Advisors are subject to the same restrictions set forth for advisors in all Student Conduct policies. (See Advisor. Voices Against Violence advocates may serve in this capacity)
- Hearings are conducted in private and, when requested in advance, accommodations can be made to allow the complainant and the accused student to not have to face each other during the hearing (such as using Skype, having visual partitions, or using a speaker phone from a different location).
ICO Hearing Where Accused Student Acknowledges Responsibility
- If, during the course of the hearing, the accused student elects to acknowledge his or her actions and take responsibility for the Sexual Misconduct, the hearing may be concluded and sanctions imposed. If both the complainant and the accused student agree to such proposed sanctions, the complaint will be resolved with full due process being met. If either the complainant or the accused student objects to such proposed sanction, a decision will be rendered subject to appeal by either party.
HEARING PANEL RESOLUTION
A complainant may request a Panel Conduct Hearing.
- Using input from the complainant and the accused, details of the case, and member availability, the COSC will bring together a panel of 3 people to include one designee who will serve as chair (may be the COSC), and 2 trained administrators, faculty or staff. The COSC is responsible for constituting, training, advising, and assigning cases to members of the panel. All decisions of responsibility are based on preponderance of the evidence (defined as “more likely that not”) and a minimum of a 2-1 panel vote. Hearings are conducted in private, and accommodations, upon the complainant’s request, can be made to ensure the complainant does not have to face the alleged perpetrator during the hearing (such as using Skype, having visual partitions, or using a speaker phone from a different location). A request can be made for a hearing before a trained individual hearing officer instead of a panel (See above section entitled “Hearing before an Individual Hearing Officer”). The final decision for the hearing type rests with the COSC or the Dean of Students.
- The complainant and the accused student have the ability to appeal the decided hearing type to a different senior administrator.
(See also “Due Process Procedure” in the Handbook section entitled “Judicial System”)
- Panel’s Counsel. The COSC/Panel may seek advice from the University’s Office of the General Counsel throughout the hearing process on questions of law and procedure; however, factual determinations are the domain of the COSC/Panels.
- Testimony by Closed-Circuit Technology. With 2 business days of prior notice, request by a party or witness, the University may be able to provide for testimony by closed-circuit technology in appropriate circumstances, including where parties or witnesses are otherwise unable to participate in the hearing.
- Recording. The COSC (or appropriate hearing officer) will arrange for the hearing to be recorded. The recorded record is maintained through any appeal process and is then eliminated. In the event of an appeal by either party, the recording avoids a repeating of stories/testimonies/detail to an appeal officer or panel.
- Sanction. The COSC/Panel is required to consider suspending or expelling any student found responsible for sexual assault/ misconduct; however, the COSC/Panel may impose any sanction that they find to be fair and proportionate to the violation. In determining an appropriate sanction, the COSC/Panel may consider any record of past violations of the Standards of Conduct, as well as the nature and severity of such past violation(s). The COSC/Panel will consider, as part of its deliberations, whether the sanctioning will (a) bring an end to the violation, (b) mitigate the effects of the violations on the complainant and the University community, and (c) provide an appropriate educational learning outcome for the student found responsible. The sanction decision will be made by the COSC/Panel. Any sanction imposed will be explained or supported in the written decision of the COSC/Panel.
- The decision of the COSC/Panel, including the sanction, if applicable, will be announced to both parties by the COSC/Panel at the conclusion of the hearing. In addition, the COSC/Panel will provide a copy of a Final Outcome Letter described in Section 17, below, to both parties and to the Dean of Students and the Vice President for Enrollment Management and Student Affairs, within ten (10) calendar days following the conclusion of the hearing (or such longer time as the COSC/Panel may for good cause determine).
- Either party may appeal the COSC/Panel’s decision to the Dean of Students in writing within two (2) working days of the date of the COSC/Panel’s decision. All appeals will be governed by the University’s appeal process.
- Privacy of the Hearing Process: Final Outcome Letter. In order to comply with FERPA and Title IX and to provide an orderly process for the presentation and consideration of relevant information without undue intimidation or pressure, the hearing process is not open to the general public. Accordingly, documents prepared in anticipation of the hearing (including the Investigative Report, the Notice of Hearing, and the pre-hearing submissions), other documents, testimony, or other information introduced at the hearing, and any transcript of the hearing itself, may not be disclosed outside of the hearing proceedings, except as may be required or authorized by law/policy.
In addition to complying with Title IX and FERPA, the University is required to comply with the federal Clery Act. Under the Clery Act, both the complainant and the accused student must be informed of the hearing outcome. The Final Outcome Letter will set forth, as required by the Clery Act, the name of the accused student; the violation(s) of this Policy for which the accused student was found responsible, if any; any essential findings supporting the COSC/Panel’s decision on the issue of responsibility; and the sanction imposed, if any.