Assignment of Academic Advisors

Who Serve as Academic Advisors?

Most full-time members of the University Faculty, including Faculty in Residence (FIR) serve as faculty advisors. In addition, others may be designated by the department chair and/or the Vice President or Associate Vice President of Undergraduate Studies.

How are Academic Advisors Assigned to Students?

The Undergraduate Advising Center assigns advisors to incoming (new and readmitted) students. The advisor is assigned based on the student’s intended major and is usually a member of the department where the major is housed.

How do Students Change Advisors?

Students wishing to change advisors may request reassignment at the Undergraduate Advising Center located in Mary Lyon 034. Any student who would like to be reassigned to a particular advisor must first ask that advisor. If the faculty member agrees, the request is then processed. No paperwork is necessary.

Faculty members may also request a change if they feel it is desirable that a particular advisee be reassigned to another advisor. A call or note to Deb in the Undergraduate Advising Center requesting this change is sufficient.

A change of a student’s major usually necessitates an advisor change. Students changing majors may request a particular member of the new department as advisor.  They may do this by inserting the advisor’s name on the Change of Major/Option form.  In some cases the previous advisor may be maintained even though the change of major has occurred.  This decision should be mutually agreed upon by the advisor and student.

What happens when I am on sabbatical?

When an advisor is on a one-semester sabbatical, the department should determine who will be advising the faculty member’s advisees.  Some departments determine the department chair will advise all the advisees, and some departments divide the advisees up among various faculty advisors.  Once this is determined, the advisor should notify his/her advisees of the person the student should see during the semester of sabbatical.

When an advisor is on a full-year sabbatical, the Undergraduate Advising Center, in communication with the advisor, officially reassigns (changes in the computer system) the advisors’ advisees to other faculty advisors.  (Some advisors, even though on sabbatical, are going to be around campus and choose to still advise their advisees, so no reassignment is necessary.) The students are notified by e-mail of the change.  When the advisor returns from sabbatical, the students are notified that the original advisor is back from sabbatical and asked if they want to change back to that advisor, or stay with the current advisor.

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