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Student Enrollment Policies and Procedures

• Class Attendance
  • Students are urged to recognize the importance of participation in class activities and to be aware that the course grade may be affected by absences. Unless otherwise stated in this policy, it is the option of the instructor to determine the attendance policy for classes and to decide whether to allow students to make up work missed. However, in the case of University-sponsored activity absences, students will be allowed to make up such portions of work missed or be excused from that class as the instructor deems feasible. Students are reminded that they have the responsibility to choose their extracurricular activities at times not in conflict with their academic classes. Instructors leading University-sponsored activities should forward to the Office of Undergraduate Studies the names of students who will be absent from classes.
    
    It is the responsibility of the student, where possible, to notify instructors regarding absences for whatever reason or period of time. This should take place before leaving campus, during an illness, or upon return to campus. If there are extenuating circumstances which make such communication difficult, students should contact the Office of Undergraduate Studies.
    
    Unless the course instructor states otherwise, students should assume that there will be academic consequences for every absence deemed unexcused by the instructor.
    
    Students who do not appear for the first class of the semester and do not notify the course instructor before that class meeting that they will be absent, may be dropped from the course by the instructor and their place may be given to another student. Students should not, however, assume they have been dropped if they miss the first class.
    
    Student teachers are subject to the same attendance rules as the regularly employed cooperating teachers, within the bounds of the University calendar. Absences because of sickness of the individual or a family member can be excused by the principal or superintendent of schools. Absences for other causes will have to be agreed upon jointly by the principal or superintendent and the University's Director of  Teacher Certification and Field Experiences.
• Class Level
  • Students will be classified according to the total number of credits earned, including transfer credits accepted, as follows:
    
    

    Class level	Number of Credits
    First Year	Fewer than 24
    Second Year (sophomore)	24-47
    Third Year (Junior)	48-71
    Fourth Year (Senior)	72-95
    Fifth Year (Senior +)	96 or more

    
    Note: For financial aid eligibility the number of full-time semesters attended is also taken into account.
• Confirming Enrollment
  • At the beginning of each fall and spring semester, matriculated students must confirm their enrollment at PSU. Confirmation is not the same as registration; it is a separate action to verify that a student is:
    • registered for credit
    • present on campus
    • has satisfied his or her financial obligations
    Failure to be confirmed by the deadline can result in loss of classes, return of financial aid and withdrawal from the University. Late confirmation requires payment of substantial late fees. See the Enrollment Confirmation section of the Time and Room Schedule for more details and dates. Contact the Office of the Registrar with confirmation questions.
• Enrollment Verification
  • Plymouth State University has authorized the National Student Clearinghouse (NSC) to provide all degree and enrollment verification. National Student Clearinghouse may be contacted at:
    
    Web: www.studentclearinghouse.org
    
    Fax: (703) 742-4239
    
    E-mail: service@studentclearinghouse.org
    
    Mail: National Student Clearinghouse; 13454 Sunrise Valley Drive, Suite 300 Herndon, VA 20171
    
    Verification letters of enrollment may only be obtained (at the earliest) two weeks prior to the start of the Fall and Spring semesters from the NSC website. For verifications prior to that students should submit a copy of their on-line schedule to the requestor. Students may access the service by logging into myPlymouth and choosing the Enrollment Verification link in Banner Self Service. For enrollment verification or certification purposes, the following categories are used for undergraduate students during the fall and spring semesters:
    
    

    12.0 credits or more	Full-time
    6.0 to 11.5 credits	At least half-time
    Fewer than 6.0 credits	Less than half-time

    For more detailed information, see the enrollment verification policy posted at the Office of the Registrar or in the academic catalog.
    
• Student Classification
  • Students at Plymouth may be either degree-seeking (matriculated) students or continuing education students. To be a degree-seeking (matriculated) student at Plymouth means that the student qualifies for admission, has been admitted, and is actively working on a degree program. Continuing education students have not been admitted into a Plymouth degree program or they have been withdrawn. Continuing education students at Plymouth are taking courses for the purposes of life-long education or to transfer credits earned into a degree program at Plymouth or elsewhere.
    
    Degree-seeking (matriculated) students are classified as either part-time or full-time depending on the number of credits in which they are enrolled. Part-time degree-seeking (matriculated) students are those who have enrolled in 11.5 credits or less in any given semester. Full-time degree-seeking (matriculated) students are those who are enrolled in 12 or more credits in any given semester. Billing is done on a per credit basis for part-time degree-seeking (matriculated) students. Full-time students receive the same bill for taking 12 to 17 credits.
    
    Part-time degree-seeking (matriculated) students who wish to change to full-time should make their request by letter to the registrar. The deadline is the end of the first week of classes in the term in which the change is to be effective. Students should include the following information: name (printed), student ID #, date, current address, current phone number, Statement of request and term to be effective, and signature. For currently admitted degree-seeking (matriculated) students, an on-time request to change to full-time status is automatically granted. Students not currently admitted to the university should contact the Office of Admissions regarding readmission.
    
    Full-time degree-seeking (matriculated) students who wish to change to part-time status must request a change of status in the Office of the Vice President for Student Affairs (Speare Building, Room 305). This request must be made by the end of the semester add period in the semester in which the change is to be effective. Students should consult the Time and Room Schedule or the web calendar for the add deadline. A change to part-time status may affect a student’s eligibility for financial aid, on-campus housing, and intercollegiate athletics, as well as eligibility for loan deferments, insurance and the like. Full-time tuition and fees will be charged to all students identified as full-time when admitted. Students enrolled for student teaching are considered to be full-time.
    
    All degree-seeking (matriculated) students (full-time and part-time) must be enrolled in at least one credit in each regular semester, spring or fall, or they will be withdrawn from their academic program. All degree-seeking (matriculated) students (full-time and part-time) who have been withdrawn but wish to return to a degree program must contact the Office of Admission to apply for readmission.
• Withdrawing from the University and Readmission
  • Prior to leaving, students should inform the Vice President for Student Affairs of their intention to withdraw from the University; a Withdrawal Form should be completed. Withdrawing from the University prior to the beginning of the final examination period, when all University obligations have been met, means that a student’s academic record is not adversely affected by the semester in which they withdraw. A ‘W’ will be recorded on the student’s transcript. If students withdraw with outstanding University obligations unmet or after the beginning of the final examination period, failing grades will be recorded on that student’s transcript for the semester in which they withdrew.
    
    Students who wish to re-enter Plymouth as matriculated students in a subsequent semester must reapply for admission through the Office of Admissions. Students who wish to be readmitted into a teacher education program leading to teacher certification will need to follow program guidelines in the most recent Academic Catalog at the time of readmission. To qualify for readmission students must meet the grade point average requirement for the total credits attempted as indicated in the Academic Standing section of the academic catalog.

    Students who have withdrawn from the University or who have been withdrawn by the University and who wish to complete their degree program without taking further class work at Plymouth, should contact the Degree Auditor to be reactivated for graduation.  The Auditor will send a Degree Request, but students will not be placed on the graduation file until the Degree Request is receive and approved by the Auditor.  Students reactivated for graduation only are not readmitted to take classes at the University.  Those wishing to resume undergraduate coursework at PSU must apply for readmission through the Office of Admission.