Hot Work Permit Program

Introduction
The intent of this program is to establish procedures to prevent fires as a result of brazing, cutting, grinding, soldering, thawing pipes, torch applied roofing, and welding operations, activities that
produce an open flame or that produce heat, sparks, or hot slag (hot work). This program requires the issuance of a hot work permit before campus personnel OR outside contractors may begin any hot work.

Scope
This program applies to Plymouth State University employees and contractors who perform
or supervise hot work activities in existing buildings, new construction in existing buildings, and
new construction attached to existing buildings. This program does not apply to areas that are specifically designed and equipped for such operations, e.g., designated welding areas.

Responsibilities
1. Department performing hot work
• Recognizes its responsibility for the safe use of cutting and welding equipment
• Establishes designated areas for cutting and welding
• Ensures hot work procedures are being implemented and followed in areas other than designated welding areas
• Ensures that supervisors, cutters, and welders are suitably trained in the operation of the
equipment and the safe use of the process

2. Supervisor/Project Manager
• Ensures that all employees and contractors are following the hot work procedure
• Ensures that a hot work permit is issued prior to the start of work
• Ensures that all cutting and welding equipment is in satisfactory condition and good repair
• Ensures that employees are suitably trained in the operation of the equipment
• Ensures that outside contractors follow proper hot work procedures when working on University property

3. Employee
• Follows and uses hot work procedures
• Obtains a hot work permit prior to starting work
• Ensures that all cutting and welding equipment is in satisfactory condition and good repair
• Attends and actively participates in training sessions
• Protects nearby personnel and passers by against heat, sparks, etc. when working in occupied buildings.

4. Office of Environmental Health and Safety
• Supplies Hot Work Permit forms
• Provides assistance with program implementation and administration
• Provides assistance in training supervisors, employees, and project managers
• Updates Hot Work Program as needed

Procedures
Hot work should not be performed if the work can be avoided or performed in a safer manner.
When practical, objects to be welded, cut, or heated must be moved to a designated safe location,
i.e. a designated welding area.

1) A hot work permit must be acquired before the hot work begins. Hot work permits can be obtained through the Environmental Health & Safety (EH&S) Manager.

2) Both sides of the form must be filled out completely, and all precautions met prior to performing any hot work. The hot work permit will be valid only for the date(s) and time
specified on the permit. A copy of the permit must remain at the hot work location until
work is completed. A copy of the completed permit will be kept on file with the EH&S office.

3) All-new construction and whole-building renovations may be covered under a blanket hot
work permit. However, the precautions used must be reviewed by the Supervisor/Project Manager prior to each hot work project.

4) All personnel (employees, contractors, building occupants) must be suitably protected
against hazards generated by the work, e.g., heat, sparks, fumes, welding rays, etc. This
may include, but is not limited to, the use of personal protective equipment, shields,
screens, or local exhaust ventilation.

5) The Plymouth Fire Department (536-1253) may be notified as to the location, date & time
of “hot work” procedures prior to the begin of work.

6) If fire alarms need to be temporarily disarmed, contact Facilities Services at 535-2254.

7) When hot work is completed, the Supervisor/Project Manager will notify the Plymouth Fire
Department. Facilities Services must be advised as well in order to reactivate fire alarms.

Prohibited Conditions
A hot work permit will not be issued if ANY of the following conditions exist:
• Sprinkler protection is impaired;
• Appropriate fire fighting equipment is not readily available;
• Combustible or flammable materials are within 35 feet and cannot be moved or protected;
• Floor and wall openings cannot be covered;
• Cutting or welding on pipes or other metals can conduct enough heat to ignite nearby
combustible materials; or
• Any condition that could result in undue hazards by performing the work.

Fire Watch Employee/Contractor
• The fire watch assigned employee/contractor must not be actively engaged in any operation or work during hot work activity
• The assigned employee/contractor must ensure that proper fire fighting equipment is readily available (i.e. appropriate extinguisher for type of operation and material)
• Prior to any hot work activity, the assigned employee/contractor must locate the nearest fire alarm pull station and inspect hot work area
• The assigned employee/contractor shall extinguish a fire ONLY when it is safe to do so and within trained capabilities.

NOTE: A Fire Watch is REQUIRED to remain in the area for 30 minutes after operations cease.

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