Internal Policies & Procedures

Additional (Supplemental) Pay:

Federal OMB Circular A-21 prohibits supplemental pay on federally-sponsored projects unless a) the work is for a project director in a USNH department other than the faculty member’s department and the work is clearly in addition to the faculty member’s regular workload; or b) the work involves a separate or remote operation (e.g., a faculty member is assigned to work overseas or in some other location remote to PSU) and the work is clearly in addition to the faculty member’s regular workload.  Pay on federally-sponsored projects must be specifically provided for in the sponsored agreement or otherwise approved in writing by the sponsor.

Conflict of Interest (COI) Policy for Grants and Externally-Sponsored Research and Required Disclosure Statement Form:

Each grantee institution receiving Federal funding and employing more than fifty persons is required to maintain an appropriate written and enforced policy on conflict of interest and that all conflicts of interest for each award will be managed, reduced or eliminated prior to the expenditure of the award funds.

  •  PSU COI Policy (Section 2.12 of the PSU Faculty Handbook)

Financial Conflict of Interest (FCOI) Policy for Public Health Service (PHS)-Funded Projects & Required Disclosure Statement Form:

The Public Health Service (PHS) regulations regarding financial conflict of interest were revised in 2011 and became effective on August 24, 2012.  The revised regulations were designed to promote objectivity in research by establishing standards that provide a reasonable expectation that the design, conduct, and reporting of research funded under PHS grants or cooperative agreements will be free from bias resulting from Investigator financial conflicts of interest.

Bayh-Dole Act Regulations and Intellectual Property (IP) Acknowledgement and Assignment Form:

Federal agencies fund university-based research and innovation in order to positively impact the general public.  In order to increase the likelihood that innovative ideas will make it into the public realm, federal agencies have made universities responsible for registering patents, commercialize ideas, and make them available to the private sector and the public at large.

This process may cost a university tens of thousands of dollars. PSU, like other institutions, is establishing policies and procedures to support, advance, and protect faculty work and intellectual property.  While some aspects of PSU policies and procedures are being actively discussed on campus, the federal government requires us to use the following form for federally funded initiatives.

For more information, please see ‘The Bayh-Dole Act’

Intellectual Property Acknowledgement Form

Indirect Costs:

Indirect costs are funds collected by the university from grants and contracts to recover costs associated with operation and management that are not directly charged to the outside agency. The university negotiates an indirect rate with the federal government that is currently 60% of all salaries and wages. Some grants and contracts will not allow the full IDC rate to be used; however, the policy of the institution is to maximize the amount of IDC recovered. These recoveries help fund the true costs of conducting externally-funded programs, including physical costs such as space, equipment and utilities, as well as services required such as administrative support and the operation of the Office of Sponsored Programs, which helps prepare and submit all grants and contracts and provides much of the accounting support and management oversight once grant funding has been received.

Institutional Review Board (IRB):

There is one IRB at PSU authorized under an Assurance approved by the US Department of Health and Human Services to review and to approve research involving human participants.  The IRB is a PSU standing committee responsible for protecting the rights and welfare of people who are the participants of PSU research activities.  For additional policy statements and procedural information, please refer to the IRB

Plymouth State University Faculty Handbook and Bylaws:

The purpose of the Plymouth State University Faculty Handbook is to provide faculty members with general information regarding the University’s policies and procedures and to serve as a reference to other sources of information where appropriate. Every effort is made to be thorough and accurate; however the Handbook does not attempt to cover every office in the University or every rule, regulation, or policy – only those frequently encountered by faculty.

Faculty Handbook & Bylaws


Research Integrity/Research Misconduct:

Each institution which receives or applies for a PHS research, research-training, or research-related grant or cooperative agreement must have established an administrative policy for responding to allegations of research misconduct that complies with the PHS regulation (42 CFR Part 93) and certify that it will comply with that policy.

Responsible and Ethical Conduct of Research (RCR):

The National Science Foundation (NSF) requires that an institution must have a plan in place to provide appropriate training and oversight in the responsible and ethical conduct of research to undergraduates, graduate students, and postdoctoral researchers who will be supported by NSF to conduct research. See: NSF Grant Award and Administration Guide

Training Requirement for the PSU Research Community completed through Collaborative Institutional Training Initiative (CITI) Program:  Instructions for how to register: CITI Instructions (pdf)

USNH Online Policy Manual:

This On-Line Policy Manual contains policies adopted by the University System Board of Trustees, the Presidents’ Council (also known as Administrative Board), the Chancellor’s office (also known as the University System Administration), and each of the USNH institutions.  USNH Online Policy Manual

Contact Us

Office of Sponsored Programs: Mailing Address:

17 High St. MSC 51 Plymouth, NH 03264  

Recent News & Updates

New Federal Uniform Guidance goes into effect Dec. 26
More Information Here

New NSF application guide released Download here

Export Control Tips: Handy Guide & UNH summary