As students approach their junior year, the advisor and student should make sure the student’s degree plans are in order. Students are encouraged to meet and discuss their remaining program requirements with you, their academic advisor. The Undergraduate Advising Center can also assist, as it serves as an additional advising resource, particularly in relation to the graduation review process.
Once students have earned 48 credits, they become part of the graduation review process. A letter and Cover Sheet is e-mailed to them from the Undergraduate Advising Center telling them how the Undergraduate Advising Center may assist them and their academic advisor in:
reviewing remaining degree requirements;
- calculating major, discipline, and minor gpa averages;
- processing pertinent paperwork;
- course planning for their remaining semesters; and
- serving as a referral for available resources to help them achieve their goals.
Steps Junior students and advisors should be taking include:
Step 1: Upon receiving letter notification, they should set up a meeting with you to review outstanding course requirements, grade point average requirements, and to set up a plan for completing their degree.
Step 2: If the student and/or you the advisor feel you would like the student to meet with the Undergraduate Advising Center to review information sent to them, the student should be directed to stop by Mary Lyon 034 or call 535-3065 to set up an appointment.
Step 3: Students should file any outstanding paperwork, such as Change or Declaration of Major, Option or Minor forms; and any necessary Student Requests requesting substitutions in coursework.
Step 4: Once a plan has been established, the student should file their Undergraduate Degree Request. This form asks for their name, telephone number, date of completion, major, option and minor information, as well as how they would like their name to appear on their diploma and to where it should be sent. They must file the Undergraduate Degree Request form by December 1 of the May or Summer they are planning to graduate; or October 1 if they plan to graduate in December. However, they may file it any time prior to this date, so the sooner the better.
Step 5: Course grades should be monitored. If they are experiencing difficulty in achieving the required major, discipline and/or cumulative grade point averages, it is critical that these be evaluated at the end of each semester. Doing so will help keep them on track toward achieving the requirements for graduation. Remember…earning grades below C are lessening the chance that they will achieve the minimum 2.0 gpa requirements. Some majors have higher gpa requirements, so monitoring grades is essential.