The Disability Services Office (DSO) provides alternative test accommodations for students with documented disabilities. Students planning to access test accommodations are responsible for meeting with the Disability Services Coordinator each semester to generate a Letter of Academic Accommodations for their professors. Students have the right and responsibility to decide whether or not to use support services and accommodations.
- Tests should only be delivered to the DSO for students who have scheduled an exam with the DSO and have provided their instructor with an Alternative Testing Request form.
- The Disability Services Office is not a testing center; students should not be sent here to finish exams or to be proctored.
- All disability documentation is kept on file in the Disability Services Office.
- Instructors should not ask for, or accept, documentation of a student’s disability.
Letters of Academic Accommodations
- Letters of Academic Accommodations are for informational purposes only.
- Accommodations are implemented at the request of the student.
- Faculty should not provide accommodations to any student who has not given them a Letter of Academic Accommodations.
- Students can request Letters of Academic Accommodations at any time during the semester. It is important to note that accommodations are never retroactive.
- Students are responsible for requesting and scheduling each exam they want to take in the DSO.
- A request to take an exam in the DSO must be made at least one full week prior to the exam date, as stated in the Academic Catalog. Finals must be scheduled by the Monday prior to the start of finals.
- Once the request is made, an Alternative Test Request form will be generated for the student to give to his or her instructor to sign.
- In the event that the student does not give the form to his or her instructor in a timely manner, the student can be asked to take the exam in class without accommodations.
- Please be aware that if a student arrives more than 15 minutes late to the DSO for an exam, he or she will be asked to take the alternative testing form back to their instructor for permission to proceed with taking the exam.
Alternative Testing Request Form
- Special Test Instructions
- There is space on the Alternative Test Request form for special test instructions (open notes, calculator, note/formula card, open book, on-line access, etc). Please write any special instructions in this section of the form.
- Students are not allowed to take anything other than exam and pen/pencil into the testing room unless specified by the instructor.
- Exam Delivery/Return
- Faculty should indicate exam delivery and return instructions by circling the preferred method on the form. If a return option is not indicated, the DSO will scan and email the exam to the faculty member.
- Emailing Exams
- Exams should be emailed to email@example.com. This email is only accessible to PASS professional staff.
- Please do not send exams to individual staff member’s email addresses. We discourage the use of campus mail for the delivery of exams, as they may not arrive on time.
Exam Delivery at Least 24 Hours in Advance
Exams must be delivered to the DSO at least 24 hours in advance. Monday exams must arrive by noon on Friday
Proctoring of Exams
- Students taking exams in the DSO are monitored at all times by a professional staff member.
- The use of electronic devices, listening to music, and internet access are prohibited in the testing area.
- Cell phones and back packs are held at the front reception desk during exams.
Student is Here, Exam is not
If a student arrives to take an exam that has not been delivered as indicated on the test form, the DSO will attempt to contact the instructor or department administrative assistant. If an immediate response is not available, the student will be asked to walk to class to pick up the exam. If the exam is for an alternate time/day, the student will be asked to contact his or her instructor to reschedule.
Extended Exam Time and Scheduling of Exams
- Extended time for a testing accommodation is double the scheduled class time.
- Occasionally, the time of a test is adjusted because of the student’s schedule to allow for extended time. This will be noted on the Alternative Testing Request form.
- DSO professional staff are available Monday through Friday from 8am to 4:30pm. Exams will be scheduled such that they are completed before 4:30pm.
- The DSO does not have the ability to extend time for on-line exams. This must be implemented by and is the responsibility of the instructor.
Faculty Providing Accommodations
Faculty have the option of providing accommodations for students that have given them a current Letter of Academic Accommodations. Instructors choosing to provide accommodations have the responsibility of ensuring the quality of the accommodations. The following guidelines must be followed: students are to be given extended time (not unlimited) and a distraction-reduced, separate environment and open notes, books, etc, should be available to everyone in class, if provided to students with disabilities.
Violations of the Academic Integrity Policy will result in immediate notification to the professor, department chair, and the Associate Vice President of Academic Affairs. Test security and integrity of the testing process is a very high priority in the DSO. All blank exams and those completed exams being held for faculty pick-up are stored in a locked, secure safe.
If you have any questions or concerns, please call the PASS Office at 535-2270.