Assess and enhance operational effectiveness and efficiency.
Increased Campus Communication and Input on Budget and Efficiencies Through the “Great Ideas” E-mail Process
During the FY10 budget preparation, PSUfirstname.lastname@example.org was created as a means to gather innovative ideas about non-tuition revenue sources and cost-saving initiatives. Campus participation was highly encouraged and appreciated by the members of the cabinet. Many ideas have been submitted through this easy-to-use forum that may have gone unrecognized otherwise. Some ideas have been implemented and others are longer-term ideas that will be phased in over time.
Achieved Significant Cost Savings and Cost Avoidance Through Purchase of Extended Energy Contracts
The campus has developed a very sophisticated analytical tool to determine how and when to lock in fuel prices based on market pricing, consumption, and co-gen plant operations. This process has resulted in significant cost savings to the campus equal to at least 10 percent of overall utility costs.
Increased Operational Efficiencies
The Purchasing and Accounts Payable managers, along with the assistance of the Controller, performed an extensive review of the operations of both departments to increase customer service and improve communication. Ensuring strong internal controls, a new structure of duties was implemented that allowed Purchasing to concentrate more on contracts by moving requisition to purchase order and the p-card administration processes to accounts payable. The change created better “one-stop shopping” for processing documents. In addition, Purchasing and Accounts Payable recently mapped their departments’ processes and are taking advantage of potential opportunities to operate more effectively and efficiently.
Formation of the Planning-Budgeting Leadership Group (PBLG)
The Planning-Budgeting Leadership Group is designed to submit budget recommendations to the president and her cabinet after assessing prioritized strategic planning activities in concert with the values and activities contained within Plymouth State University’s Strategic Plan and considering the University’s financial resources. It is the group’s responsibility to forward cost-saving and revenue-enhancing recommendations that maximize the use of available resources in order to achieve the mission of the University. These recommendations, based on a campus-wide participatory process, will allow the president and cabinet to make informed planning decisions.
Participation in University System of New Hampshire Annual Deferred Maintenance Assessment
Plymouth State University participates in an annual update to the University System of New Hampshire-coordinated deferred maintenance study. Part of this assessment is not only deferred maintenance but also operational efficiencies with the Physical Plant. The Physical Plant operation has consistently been evaluated very positively when compared to efficiency of operations to other comparable universities.